Smartsheet | Gov offers the core functionality of Smartsheet Enterprise and many additional capabilities and integrations.
Contact your account team to keep up to date with our Gov roadmap, or if you have questions about a specific feature or integration. You can also subscribe to product release news for the latest Smartsheet Gov updates.
The following tables list key features and functionality available in Smartsheet Gov. Items marked with $ are available for purchase.
Visit the Carahsoft Smartsheet page to learn more and request a quote.
Fundamentals
Capability | Notes | |
---|---|---|
Capability Basic templates Pre-built sheets to help you to address business needs quickly. | Included | Notes |
Capability Calendar view Display dates contained in a sheet or report in a calendar format. | Included | Notes |
Capability Card view Display tasks as movable cards, organize your work visually with card lanes and drag and drop cards into different lanes to move work through a process. | Included | Notes |
Capability Dashboards Display charts, images, and key metrics that update in real-time with dashboards or centralize resources and updates in easy-to-create information hubs. | Included | Notes Unlimited |
Capability Export sheet Export any sheet or report to Microsoft Excel, Google Sheets, Microsoft Project (Gantt chart only), PDF or Image (Gantt chart only). | Included | Notes |
Capability Forms Collect and act on error-free, consistent data with custom forms that are easy to build and are accessible on all devices. | Included | Notes |
Capability Gantt view Show tasks in a timeline view that gives visibility to cross-project dependencies, hierarchy, milestones, percentage complete, custom fields, and critical paths. | Included | Notes |
Capability Generative AI Use natural language prompts to instruct our AI to generate formulas and text that can reference one or more rows within a sheet. | Included | Notes |
Capability Grid view Easily customize this standard sheet view with column types, conditional formatting, formulas, and hierarchy. | Included | Notes |
Capability Mobile app (Android & iOS) Get real-time access to Smartsheet anywhere with your mobile device or tablet. Get real-time notifications, view dashboards, capture images and barcodes, and make quick updates to sheets and reports on the go. | Included | Notes |
Capability Private sheets and reports Protect your data by choosing who you share with your sheets and reports. | Included | Notes |
Capability Reports Consolidate key information in a report so multiple sheets can be updated and managed in one place, or organize data using specific criteria to create the view you want. | Included | Notes Unlimited |
Capability Sheets A sheet is the foundation of your work in Smartsheet and where all your data lives. The way you set up your sheet determines how you can take advantage of the many Smartsheet capabilities. | Included | Notes Unlimited |
Capability Sheets per report The number of sheets that can populate a report. | Included | Notes Unlimited |
Capability Templates and template sets Out-of-the-box solutions to help you find inspiration, learn from best practices, and address a wide range of business needs quickly. | Included | Notes |
Capability Widgets per dashboard The number of widgets (image, video, metric, etc.) displayed on a dashboard | Included | Notes Unlimited |
AI Tools
Capability | Notes | |
---|---|---|
Capability Analyze data Answer ad hoc questions and visualize your progress in seconds. Create charts and metrics on the spot to unblock work and make better decisions — just ask the analyze data tool. | Not Included | Notes Enterprise plans only |
Capability Generate formulas Create powerful functions that process, calculate, or extract information from your sheet by simply describing what you want the formula to do. | Not Included | Notes Enterprise plans only |
Capability Text and summaries Process sheet content or generate all-new sheet content using generative AI by describing what you want and including references to columns. | Not Included | Notes Enterprise plans only |
Formulas and functions
Capability | Notes | |
---|---|---|
Capability Activity log Track and view all the activities and changes made to a sheet, dashboard or report. | Included | Notes |
Capability API calls Licensed Smartsheet users can programmatically access and manage their organization’s Smartsheet account and data. | Included | Notes |
Capability Baselines Easily capture and compare variances between your planned and actual work schedule. | Included | Notes |
Capability Cell formulas Use formulas to calculate numeric values or automate aspects of your sheet. | Included | Notes |
Capability Cell history See a log of changes made on the cell level, who made the changes, and when they were made. | Included | Notes |
Capability Cell linking Roll up several sheets into a master sheet by linking cells across sheets. | Included | Notes |
Capability Column types Specific column types ensure consistent data entry. Column types include text/number, contact list, date, dropdown, multi-select dropdown checkbox, symbols, and auto-number/system. | Included | Notes Unlimited |
Capability Column formulas Quickly and easily convert cell formulas to be applied across columns within your sheet. | Included | Notes |
Capability Conditional formatting Create rules on your sheet, whereby the formatting of individual cells or entire rows will update when certain criteria are met. | Included | Notes |
Capability Cross-sheet formulas Perform calculations on data in one sheet that is stored in another sheet. | Included | Notes |
Capability Custom colors and logos Brand your Smartsheet account and forms with custom colors and logos. | Included | Notes |
Capability Custom welcome and help screens Create custom welcome and help messages for your organization. | Included | Notes |
Capability Dependencies Automatic calculation and adjustment of dates as values for Duration (how long something will take to finish) and Predecessors (what must happen first) change. | Included | Notes |
Capability Filters Find information quickly with filters that can be named, saved, and shared. (The ability to share filters is available only with Business and Enterprise plan types). | Included | Notes |
Capability Lock or unlock rows and columns If you want to protect key data from being changed or deleted by others who are shared to your sheet, you can lock columns and rows to prevent them from being edited. | Included | Notes |
Sharing
Capability | Notes | |
---|---|---|
Capability Attachments Attach files from your hard drive or cloud storage services to a row, conversation, or sheet. | Included | Notes |
Capability Attachment size (mobile, forms, Dynamic View) The allowable size of an individual file that is uploaded to Smartsheet via mobile, form intake or Dynamic View. | Included | Notes 30 MB |
Capability Attachment size (sheets) The allowable size of an individual file that is uploaded to Smartsheet. | Included | Notes 250 MB per Licensed User, does not apply for cloud storage attachments |
Capability Comments Place a comment in a workspace, on a sheet, or row in a sheet to foster conversation with resources and stakeholders. | Included | Notes |
Capability Conversations Create conversations specific to a row, card, or sheet. | Included | Notes |
Capability Editors Editors can view and edit the contents of sheets, reports, and dashboards. | Included | Notes Unlimited |
Capability File/Attachment storage (per plan) The total file and attachment storage on a given plan. | Included | Notes Unlimited |
Capability File/Attachment storage (per user) The total file and attachment storage on a given sheet per user. | Included | Notes 125Gb |
Capability Proofing (image and pdf) Streamline your review and approval process with proofing to save time and finalize content faster. Upload images, videos, and PDFs; collect annotated feedback and approval decisions; and control versions with ease. | Included | Notes |
Capability Publish sheets, reports, and dashboards Generate a unique URL that enables anyone to access your sheets, reports, or dashboards without logging in to Smartsheet. | Included | Notes |
Capability Supported cloud storage attachment types Attach files from various cloud storage services with ease. | Included | Notes Limited to Google Drive, Microsoft OneDrive and Box. |
Capability Viewers Viewers can view the contents of sheets, reports, and dashboards but cannot add more information or edit any information. | Included | Notes Unlimited |
Automated workflows
Capability | Notes | |
---|---|---|
Capability Alerts and notifications Automatically send alerts about changes in your sheet and reminders about upcoming deadlines. | Included | Notes |
Capability Approval requests Keep processes moving forward by automatically requesting an approval from one or multiple stakeholders, and recording their feedback in Smartsheet. | Included | Notes |
Capability Assign people Easily assign team members to tasks within your sheet. | Included | Notes |
Capability Automation triggers Build simple, automated solutions to save time and effort on repetitive, manual tasks. Automatically request updates, manage multi-step approval processes, edit cell values, archive rows, and more. | Included | Notes Unlimited |
Capability Clear cell Delete the contents of the chosen field when a workflow is triggered. | Included | Notes |
Capability Move or copy row Automatically move or copy a row to another sheet when conditions are met. | Included | Notes |
Capability Record a date Set the current date into the chosen field when a workflow is triggered. | Included | Notes |
Capability Reminders Stay informed and take action on alerts, requests, conversations, and more. View notifications in the in-app Notification Center, via email, and on mobile devices. | Included | Notes |
Capability Update requests Use actions to trigger an automatic request for someone to update a portion of a sheet with the latest information. | Included | Notes |
Security and enterprise control
Capability | Notes | |
---|---|---|
Capability Account administration Manage users, groups, and license requests, as well as to see an overview of account settings. | Included | Notes |
Capability Approved domain sharing Administrators can select the domains that users on their plans can share to, protecting sensitive information and data. | Included | Notes |
Capability Backup / recurring backup Enables workspace owners to schedule a routine backup copy of their workspace data via zip file. | Included | Notes |
Capability Domain validation Verify domains that you own for use in auto provisioning, which automatically brings people into your account when they sign up for, or on their next login to Smartsheet using their company email address. | Included | Notes |
Capability Enterprise access controls Allows System Admins on Enterprise plans to control what domains users can share to, sheet publication features, types of files users can attach, customize welcome screens for users, and automatically add Licensed Users within designated email domains. | Included | Notes |
Capability Group management Assigned Group Administrators can create groups of multiple users for sharing, sending, and collaborating on sheets. | Included | Notes |
Capability SAML With SAML, people can log in through your organization’s custom authentication service. | Included | Notes |
Capability Single sign-on (SSO) Convenient setting that allows employees to securely sign into Smartsheet with their corporate login credentials | Included | Notes |
Capability System Admin fallback If an authentication service can't be accessed, System Admins can still log in with their Smartsheet credentials to adjust authentication options for their organization. | Included | Notes |
Capability User account provisioning (UAP) Automate adding users to your Smartsheet account. | Included | Notes |
Capability User management
| Included | Notes Unlimited |
Integrations
Capability | Notes | |
---|---|---|
Capability Google Workspace (Calendar and Drive) Seamlessly integrate with Google Drive and Calendar, and hassle-free single sign-on will help you and your team become instantly productive. | Included | Notes |
Capability Leverage industry-standard connectivity via ODBC to the third-party apps you use most, like Tableau, Excel, QlikView / Qlik Sense, Tibco Spotfire to deliver powerful data visibility and insights. | Not Included | Notes |
Capability Microsoft Office 365 (OneDrive) Easily connect with the Microsoft Office 365 tools your teams use to make collaboration work and increase productivity. | Included | Notes Only connects to OneDrive, Outlook integration is not available. |
Additional capabilities
Capability | Notes | |
---|---|---|
Capability Control Center Process management at scale. Deliver consistent, visible projects and business processes at scale. | Available for purchase | Notes |
Capability Dynamic View Share information with the right people at the right time for viewing or editing. | Available for purchase | Notes |
Capability Event Reporting Get a feed of usage events for enterprise-wide insights for better visibility, governance, and control. | Available for purchase | Notes |
Connectors
Capability | Notes | |
---|---|---|
Capability Data Shuttle Automate your data movement across platforms. | Available for purchase | Notes |
Services and support
Capability | Notes | |
---|---|---|
Capability Help and Learning Self-service help and learning resources for Smartsheet. | Included | Notes |
Capability Professional Support Package Online web support, Smartsheet University eLearning, Pro Desk, and 24/7 Global Phone Support. | Included | Notes |
Capability Smartsheet Community Join the online community to share best practices. | Included | Notes View/read-only |
Capability Standard Support Package Online web support, Smartsheet University eLearning & 24/7 Global Phone Support. | Included | Notes |
Training and learning
Capability | Notes | |
---|---|---|
Capability Customer Success offerings Customer Success offerings may be a dedicated CSM or group managed depending on the account size. | Available for purchase | Notes |
Capability Smartsheet University all access subscription Provides licensed users with full access to eLearning courses and Instructor-Led Training sessions. | Available for purchase | Notes |
Capability Smartsheet University eLearning Provides licensed users with full access to eLearning courses. | Included | Notes |
Professional Services
Capability | Notes | |
---|---|---|
Capability Professional Services Implementation Services, Configuration Services, Advisory Services for Strategic Planning & Roadmap Design, Optimization Services, Technical Account Management Services, Specialized Services for Custom Integration & Custom Development, Smartsheet University eLearning, Instructor-led Training & Certification Program | Available for purchase | Notes |