Attach Files Stored on Your Computer to a Sheet

Capabilities

Who can use this capability?

Permission requirements icon The sheet Owner, Admins, and Editors can add, version, or delete attachments. Anyone with access to the sheet can view and download attachments.

Attachments can be sent in an email to anyone with a valid email address.

Plan availability iconIndividual, Business, Enterprise, and Premier System Admins for Enterprise and Premier accounts can disable any file attachment options. For more information, see Manage Global Account Settings.

You can attach almost any type of file to a sheet, row, or comment. This is useful when you want to relate files to items that you're keeping track of in Smartsheet.

You can attach files stored on your computer or files stored in supported third-party cloud storage services. This article discusses attaching files from your computer. For information on how to attach files from supported third-party services, see Attach a File From an Online Resource.

Attach files with the mobile app

If you’re looking for information about using your mobile device to attach multiple files and edit images in Smartsheet, check out the mobile Help Articles below:

Attach files to a sheet or row

 

How you attach files depends on where you'd like them to be connected. You can attach files on the sheet level, or attach files directly to a specific row or comment.

To attach files at the sheet level:

  1. Select the the Attachments icon  in the right panel.

    Attachments icon right panel

    The Attachments panel appears.
  2. Drag and drop any files you'd like to attach onto the right panel.

You can also select the Attach Files to Sheet button at the bottom of the right panel to navigate through your directory more extensively and find the files you need.

To attach files to a specific row:

  1. Select the row you'd like to attach the file to.
  2. Select the the Attachments icon  in the right panel.

    attachments icon right panel

    The Attachments panel appears.
  3. Drag the files you'd like to attach to the right panel.

TIP: You can also select the Attach Files to Row button at the bottom of the right panel to navigate through your directory more extensively and find the files you need.

Behaviors of row-level attachments

  • Rows that already contain attachments will display the Attachments icon to the left of the row number.
  • You can only attach files to one row at a time.
  • You can't associate any already attached file with a different row or area of the sheet.

Attach files as you comment

  1. Selet the Comments icon in the right panel (sheet comments) or select the dropdown arrow at the start of a row and select Comments (row comments).
  2. Select the Attachments icon(right side of the Add comment box) and select the files you want to attach.
  3. Type your comment and select Save.

Supported file types, file sizes, and other requirements

The vast majority of file types are supported for uploading, including (but not limited to):

File type Examples of extensions
Most image formats .jpg, .png, .gif
Portable Document Format .pdf
Microsoft Office Suite .docx, .pptx, .xlsx

Supported browsers and upload quantities

  • You can upload 100 files at a time. While there isn't a limit to the total number of attachments allowed on a row or sheet, you are bound by the amount of storage space included in the sheet owner's subscription.
  • A browser that supports HTML 5 is required to upload files larger than 30 MB. For more information about supported browser types and versions, please see System Requirements for Using Smartsheet.

File types that are not supported

For security reasons, we may restrict the file types that can be uploaded or downloaded; for example, you cannot upload an executable file type (.exe).

Maximum file sizes based on user and method of upload

 

User or upload type Maximum file size
Licensed user 250 MB
Free user 250 MB
Trial user 30 MB
Anyone uploading files from a Smartsheet form 30 MB
Smartsheet Mobile app (iOS and Android) 30 MB