Attach files to a sheet

Duplicate file names

In the desktop app, when you upload a file with the same name which is already saved to the row or sheet, you’ll be prompted to select one of these options:

• Attach as a new version of the original file
• Attach as a separate file with a duplicate name

Alternatively, consider changing the name before you upload.

On the mobile app, identically named files will be uploaded directly without the option to save as a new version. 

Attach files with the mobile app

If you’re looking for information about using your mobile device to attach multiple files and edit images in Smartsheet, check out the mobile help articles below:

• Explore the Smartsheet App for iOS

• Explore the Smartsheet App for Android

Attach files to a sheet or row

How you attach files depends on where you'd like them to be connected. You can attach files on the sheet level, or attach files directly to a specific row or comment.

To attach files at the sheet level

1. Select the Attachments icon. 
2. Select the Sheet tab. 
3. Drag any files to the Attachments pane, or select the Attach Files to Sheet button. 

Behaviors of row-level attachments

• Rows that already contain attachments will display the Attachments icon to the left of the row number.
• You can only attach files to one row at a time.
• You can't associate any already attached file with a different row or area of the sheet.

To attach files to a specific row

1. Hover your pointer over the row where you’d like to attach the file.
2. Select Attach a file to this row.
3. In the Attachments pane, select Attach Files to Row.

If you’re uploading a locally saved file, you can drag the file to the row where you want to attach it.

Attach files as you comment

1. Go to the Conversations pane. 
2. In the lower-right area of the comment box, select Attachments . 
3. Choose from where you’ll upload the file. 
4. Type your comment, and select Save.

Attach files with Brandfolder

Brandfolder by Smartsheet is a Digital Asset Management Platform. If you have a Brandfolder account, you can attach files directly from your Brandfolder to the sheet. When you attach an asset from Brandfolder, you’re linking the row or sheet to the asset in Brandfolder.

Once you do that, you can make changes to the asset in Brandfolder. You can change file details, replace the asset with an updated asset, and more. The asset you access through Smartsheet will always be the latest version.

When you select Attach from Brandfolder, the Brandfolder panel will open.

1. To find your asset use filters, labels, pinned searches, or browse through Brandfolder. 
2. Choose the files you want to upload from Brandfolder.
   To attach multiple assets, select the asset's checkbox. 
3. Select Attach to row or Attach to sheet.

Any Brandfolder assets attached to the sheet or its rows are visible to people shared to the sheet. They don’t need Brandfolder access to view these attachments.

Supported file types, file sizes, and other requirements

The vast majority of file types are supported for uploading, including (but not limited to):

Supported browsers and upload quantities

• You can upload 100 files at a time. While there isn't a limit to the total number of attachments allowed on a row or sheet, you’re bound by the amount of storage space included in the sheet owner's subscription.
• You have to upload files larger than 30 MB if your browser supports HTML 5. 
  Need more information about supported browser types and versions? Check out the System Requirements for Using Smartsheet article.

File types that are not supported

For security reasons, there are restrictions on the file types you can upload or download. For example, you can’t upload an executable (.exe) file type.

Maximum file sizes

File size maximums are based on your plan, user type, and the method used to upload a file.

Looking for information on file imports to Smartsheet? Check out the System Requirements and Guidelines for Using Smartsheet article.