Applies to

Smartsheet Gov

Capabilities in Smartsheet | Gov

Smartsheet | Gov offers the core functionality of Smartsheet Enterprise and many additional capabilities and integrations. 

 

PLANS

  • Smartsheet Gov

To keep up to date with our Gov roadmap or if you have questions about a specific feature or integration, contact your account team. You can also subscribe to product release news for the latest Smartsheet Gov updates


Items marked with $ are available for purchase. The tables below list key features and functionality available in Smartsheet Gov. 

Visit the Carahsoft Smartsheet page to learn more and request a quote.

 

Fundamentals

Capability Notes
Basic templates
Pre-built sheets to help you to address business needs quickly.
Yes 
Calendar view
Display dates contained in a sheet or report in a calendar format.
Yes 
Card view
Display tasks as movable cards, organize your work visually with card lanes and drag and drop cards into different lanes to move work through a process.
Yes 
Dashboards
Display charts, images, and key metrics that update in real-time with dashboards or centralize resources and updates in easy-to-create information hubs.
YesUnlimited
Export sheet
Export any sheet or report to Microsoft Excel, Google Sheets, Microsoft Project (Gantt chart only), PDF or Image (Gantt chart only).
Yes 
Forms
Collect and act on error-free, consistent data with custom forms that are easy to build and are accessible on all devices.
Yes 
Grid view
Easily customize this standard sheet view with column types, conditional formatting, formulas, and hierarchy.
Yes 
Gantt view
Show tasks in a timeline view that gives visibility to cross-project dependencies, hierarchy, milestones, percentage complete, custom fields, and critical paths.
Yes 
Mobile app (Android & iOS)
Get real-time access to Smartsheet anywhere with your mobile device or tablet. Get real-time notifications, view dashboards, capture images and barcodes, and make quick updates to sheets and reports on the go.
YesOnly available for android.
Private sheets and reports
Protect your data by choosing who you share with your sheets and reports.
Yes 
Reports
Consolidate key information in a report so multiple sheets can be updated and managed in one place, or organize data using specific criteria to create the view you want.
YesUnlimited
Sheets
A sheet is the foundation of your work in Smartsheet and where all your data lives. The way you set up your sheet determines how you can take advantage of the many Smartsheet capabilities.
YesUnlimited
Sheets per report
The number of sheets that can populate a report.
YesUnlimited
Templates and template sets
Out-of-the-box solutions to help you find inspiration, learn from best practices, and address a wide range of business needs quickly.
Yes 
Widgets per dashboard
The number of widgets (image, video, metric, etc.) displayed on a dashboard
YesUnlimited
Generative AI
Use natural language prompts to instruct our AI to generate formulas and text that can reference one or more rows within a sheet.
Yes 

AI Tools

Capability Notes
Generate formulas
Create powerful functions that process, calculate, or extract information from your sheet by simply describing what you want the formula to do.
NoEnterprise plans only
Text and summaries
Process sheet content or generate all-new sheet content using generative AI by describing what you want and including references to columns.
NoEnterprise plans only
Analyze data
Answer ad hoc questions and visualize your progress in seconds. Create charts and metrics on the spot to unblock work and make better decisions — just ask the analyze data tool.
NoEnterprise plans only

Formulas and functions

Capability Notes
Activity log
Track and view all of the activities and changes made to a sheet, dashboard or report.
Yes 
API calls
Licensed Smartsheet users can programmatically access and manage their organization’s Smartsheet account and data
Yes 
Baselines
Easily capture and compare variances between your planned and actual work schedule.
Yes 
Cell formulas
Use formulas to calculate numeric values or automate aspects of your sheet.
Yes 
Cell history
See a log of changes made on the cell level, who made the changes, and when they were made.
Yes 
Cell linking
Roll up several sheets into a master sheet by linking cells across sheets.
Yes 
Column types
Specific column types ensure consistent data entry. Column types include text/number, contact list, date, dropdown, multi-select dropdown checkbox, symbols, and auto-number/system.
YesUnlimited
Column formulas
Quickly and easily convert cell formulas to be applied across columns within your sheet.
Yes 
Conditional formatting
Create rules on your sheet, whereby the formatting of individual cells or entire rows will update when certain criteria are met
Yes 
Cross-sheet formulas
Perform calculations on data in one sheet that is stored in another sheet.
Yes 
Custom colors and logos
Brand your Smartsheet account and forms with custom colors and logos.
Yes 
Custom welcome and help screens
Create custom welcome and help messages for your organization.
Yes 
Dependencies
Automatic calculation and adjustment of dates as values for Duration (how long something will take to finish) and Predecessors (what must happen first) change.
Yes 
Filters
Find information quickly with filters that can be named, saved, and shared. (The ability to share filters is available only with Business and Enterprise plan types.)
Yes 
Lock or unlock rows and columns
If you want to protect key data from being changed or deleted by others who are shared to your sheet, you can lock columns and rows to prevent them from being edited.
Yes 

Sharing

Capability Notes
Attachments
Attach files from your hard drive or cloud storage services to a row, conversation, or sheet.
Yes 
Attachment size (mobile, forms, Dynamic View)
The allowable size of an individual file that is uploaded to Smartsheet via mobile, form intake or Dynamic View.
Yes30 MB
Attachment size (sheets)
The allowable size of an individual file that is uploaded to Smartsheet.
Yes250 MB per Licensed User, does not apply for cloud storage attachments
Comments
Place a comment in a workspace, on a sheet, or row in a sheet to foster conversation with resources and stakeholders.
Yes 
Conversations
Create conversations specific to a row, card, or sheet.
Yes 
Editors
Editors can view and edit the contents of sheets, reports, and dashboards.
Yes Unlimited
File/Attachment storage (per plan)
The total file and attachment storage on a given plan.
YesUnlimited
File/Attachment storage (per user)
The total file and attachment storage on a given sheet per user.
Yes125Gb
Proofing (image and pdf)
Streamline your review and approval process with proofing to save time and finalize content faster. Upload images, videos, and PDFs; collect annotated feedback and approval decisions; and control versions with ease.
Yes 
Publish sheets, reports, and dashboards
Generate a unique URL that enables anyone to access your sheets, reports, or dashboards without logging in to Smartsheet
Yes 
Supported cloud storage attachment types 
Attach files from various cloud storage services with ease. 
YesLimited to Google Drive, Microsoft OneDrive and Box.
Viewers
Viewers can view the contents of sheets, reports, and dashboards but cannot add more information or edit any information.
YesUnlimited

Automated workflows

Capability Notes
Alerts and notifications
Automatically send alerts about changes in your sheet and reminders about upcoming deadlines.
Yes 
Approval requests
Keep processes moving forward by automatically requesting an approval from one or multiple stakeholders, and recording their feedback in Smartsheet.
Yes 
Assign people
Easily assign team members to tasks within your sheet.
Yes 
Automation triggers
Build simple, automated solutions to save time and effort on repetitive, manual tasks. Automatically request updates, manage multi-step approval processes, edit cell values, archive rows, and more.
YesUnlimited
Clear cell
Delete the contents of the chosen field when a workflow is triggered.
Yes 
Move or copy row
Automatically move or copy a row to another sheet when conditions are met.
Yes 
Record a date
Set the current date into the chosen field when a workflow is triggered.
Yes 
Reminders
Stay informed and take action on alerts, requests, conversations, and more. View notifications in the in-app Notification Center, via email, and on mobile devices.
Yes 
Update requests
Use actions to trigger an automatic ask for someone to update a portion of a sheet with the latest information.
Yes 

Security and enterprise control

Capability Notes
Account administration
Manage users, groups, and license requests, as well as to see an overview of account settings.
Yes 
Approved domain sharing
Administrators can select the domains that users on their plans can share to, protecting sensitive information and data.
Yes 
Backup / recurring backup
Enables workspace owners to schedule a routine backup copy of their workspace data via zip file.
Yes 
Domain validation
Verify domains that you own for use in auto provisioning, which automatically brings people into your account when they sign up for, or on their next login to Smartsheet using their company email address.
Yes 
Enterprise access controls
Allows System Admins on Enterprise plans to control what domains users can share to, sheet publication features, types of files users can attach, customize welcome screens for users, and automatically add Licensed Users within designated email domains.
Yes 
Group management
Assigned Group Administrators can create groups of multiple users for sharing, sending, and collaborating on sheets.
Yes 
SAML
With SAML, people can log in through your organization’s custom authentication service.
Yes 
Single sign-on (SSO)
Convenient setting that allows employees to securely sign into Smartsheet with their corporate login credentials
Yes 
System Admin fallback
If an authentication service can't be accessed, System Admins can still log in with their Smartsheet credentials to adjust authentication options for their organization
Yes 
User account provisioning (UAP)
Automate adding users to your Smartsheet account.
Yes 
User management
System Administrators can add, edit, and remove Smartsheet account users, and manage sheet ownership.
YesUnlimited

Integrations

Capability Notes
Google Workspace (Calendar and Drive)
Seamlessly integrate with Google Drive and Calendar, and hassle-free single sign-on will help you and your team become instantly productive.
YesGoogle Drive (Docs & Sheets) and Google Calendar. No Google Hangouts or Gmail. 
Microsoft Office 365 (OneDrive)
Easily connect with the Microsoft Office 365 tools your teams use to make collaboration work and increase productivity.
YesOnly connects to OneDrive, Outlook integration is not available.

Additional capabilities

Capability Notes
Control Center
Process management at scale. Deliver consistent, visible projects and business processes at scale.
$ 
Event Reporting
Get a feed of usage events for enterprise-wide insights for better visibility, governance, and control.
$ 
Dynamic View
Share information with the right people at the right time for viewing or editing. 
$ 

Connectors

Capability Notes
Data Shuttle
Automate your data movement across platforms.
 
$ 

 

Services and support

Capability Notes
Help and learning
Self-service help and learning resources for Smartsheet.
Yes 
Professional support package
Online web support, Smartsheet University eLearning, Pro Desk, and 24/7 Global Phone Support.
Yes 
Smartsheet Community
Join the online community to share best practices.
YesView/read-only
Standard support package
Online web support, Smartsheet University eLearning & 24/7 Global Phone Support.
Yes 
TAM and TAM enhanced
A named resource for support, escalations, and incident management.
$ 

Training and Learning

Capability Notes
Customer success offerings
Customer Success offerings may be a dedicated CSM or group managed depending on the account size.
$ 
Smartsheet University all access subscription
Provides licensed users with full access to eLearning courses and Instructor-Led Training sessions.
$ 
Smartsheet University eLearning
 Provides licensed users with full access to eLearning courses.
Yes 

Professional services

Capability Notes
Professional services
There are multiple service SKUs for Professional Services. They include Solution packages levels 1-7 (implementation services for core app, Smartsheet Advance capabilities, training, team onboarding, and Resource Management), consulting services, Professional Service Bundles for Advance, Consulting Workshop, PPM Workshop, PPM Core
$ 

 

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