Attach files to a sheet or report

System Admins for Enterprise accounts can deactivate any file attachment options. Learn more about managing global account settings.

Attach files to a sheet or report

You can attach files to various parts of a sheet or report.
 

• In a sheet, you can attach files to the overall sheet, a row, or a comment.

• In a report, you can only attach files to rows. 

To attach files at the sheet level 

1. Select the Attachments icon. 
2. Select the Sheet tab. 
3. Drag any files to the Attachments pane or select the Attach Files to Sheet button. 

Brandfolder Image

To attach files to a row

1. Select the Attachments icon  Brandfolder Image  on the right sidebar. 
2. Select the row where you want to attach your file. 
3. In the Attachments pane, select Attach Files to Row.

Rows containing attachments display the Attachments icon to the right of the row number.

You can only attach files to one row at a time.

You can't associate any already attached file with a different row or area of the sheet.

If you’re uploading a locally saved file, drag the file to the row where you want to attach it.

To attach files to a comment

1. Go to the Conversations pane. 
2. In the lower-right area of the comment box, select Attachments  Brandfolder Image  . 
3. Choose the location of the file. 
4. Type your comment and select Save.

Attach files from Brandfolder

You can attach files directly from your Brandfolder account to your sheet. When you attach an asset from Brandfolder, you link the row or sheet to the asset in Brandfolder, and you can change the asset.

You can change file details, replace and update the asset, and more. The asset you access through Smartsheet will always be the latest version.

When you select Attach from Brandfolder, the Brandfolder panel opens.

1. Use filters, labels, pinned searches, or browse through Brandfolder to find your asset. 
2. Choose the files you want to upload from Brandfolder.
   To attach multiple assets, use the checkboxes. 
3. Select Attach to row or Attach to sheet.

Any Brandfolder assets you attach to the sheet or its rows are visible to people shared to the sheet. Shared users don’t need Brandfolder access to view these attachments.

Attach files with the mobile app

Explore the Smartsheet App for iOS or the Smartsheet App for Android if you’re looking for information about using your mobile device to attach multiple files and edit images.

Attach emails and files from Outlook

If you use Outlook, you can use the Smartsheet Outlook Add-in to attach emails and file attachments to rows. 

Handle duplicate file names

In the desktop app: If you upload a file with the same name as a file already attached to a row or sheet, you’ll have to select one of these options:

• Attach as a new version of the original file
• Attach as a separate file with a duplicate name

Alternatively, consider changing the name before you upload.

In the mobile app: There's no option to save as a new version. If you upload identically named files, they're attached as separate files with the same name.

Supported file types, sizes, and other requirements

The vast majority of file types are supported for uploading, including (but not limited to):

Supported upload quantities

• You can upload up to 100 files at a time.

• There isn't a limit to the total number of attachments on a row or sheet, but you only have as much storage space as the sheet owner's subscription includes.
   

  Learn more about system requirements and supported browser types and versions.

File types that are not supported

For security reasons, there are restrictions on the file types you can upload or download, such as an executable (.exe) file type, or hypertext document (.html/.htm).

Maximum file sizes

File size maximums depend on your plan, user type, and the method used to upload a file.

Now you know how to attach various files to sheets and reports.