Tips for using copy and paste

Applies to

  • Pro
  • Business
  • Enterprise

There are different ways to copy and paste information in Smartsheet or between Smartsheet and other programs. For general information about how to copy and paste see Copy and Paste Cells, Rows, Formulas, Hierarchy, or Hyperlinks.

This article includes tips for copying data between Smartsheet and other programs and for how to use Paste Special to customize paste results.

Using copy and paste for columns is not supported.

Copy and paste between Smartsheet and other programs

You can also import files to create new sheets

To copy data between Smartsheet and another program such as Microsoft Excel, use keyboard shortcuts:

  • Ctrl+C to copy
  • Ctrl+V to paste

When you copy/paste between programs, keep these things in mind:

  • Right-click menu commands (Copy and Paste) don’t always function as expected when you switch between different applications.
  • If you've copied a multi-line cell in Excel or other program, double-click on the cell in Smartsheet before pasting it in to prevent the lines from spilling over into the cells below.

Create cell links, copy formula results, or formatting

Use Paste Special to customize what's included when you paste cell or row content.

After you copy a cell or row, right-click on the destination cell and select Paste Special to display the Paste Special window:

Paste Special Window

Use the table below to decide which option to use.

Use this To do this
Values Paste in the values that you’ve copied—if there is a formula in the cell that was copied, use this option to paste the result of the formula into the cell rather than the formula itself.
Formats Paste in the formatting from the copied cell, such as background color, font color, font style, etc.
Links to Copied Cells

Create cell links to the copied cells. This option will only be available if you’re pasting into a separate sheet than the one you’ve copied from, you have the appropriate sharing permissions, and you’re pasting into a column that allows cell links.

For more information about creating links between sheets, see the article on cell linking.