Tips for using copy and paste

Applies to

Smartsheet
  • Pro
  • Business
  • Enterprise

There are different ways to copy and paste information in Smartsheet or between Smartsheet and other programs.

This article includes tips for copying data between Smartsheet and other programs, and for how to use Paste Special to customize paste results.

Using copy and paste for columns is not supported.

Copy and paste between Smartsheet and other programs

You can also import files to create new sheets

To copy data between Smartsheet and another program such as Microsoft Excel, use keyboard shortcuts:

  • Ctrl+C (or Command+C) to copy
    Ctrl+V (or Command+V) to paste

When you copy/paste between programs, keep these things in mind:

  • Right-click menu commands (copy and paste) don’t always function as expected when you switch between different applications.
  • If you've copied a multi-line cell in Excel or other programs, double-click the cell in Smartsheet before pasting it. Doing this will prevent the lines from spilling over into the cells below.

Create cell links, copy formula results, or formatting

Use Paste Special to customize what's included when you paste cell or row content.

To use Paste Special

  1. After you copy a cell or row, right-click the destination cell. 
  2. Select Paste Special
  3. Choose how you want to paste the cell or row content.

Paste Special Window

Use the table below to decide which option to use.

Use this To do this
Values Paste in the values you’ve copied.  For example, there is a formula in the cell that was copied. Use this option to paste the result of the formula into the cell rather than the formula itself.
Formats Paste in the formatting from the copied cell, such as background color, font color, font style, etc.
Links to Copied Cells

Create cell links to the copied cells. This option will only be available if you’re pasting into a separate sheet than the one you’ve copied from, you have the appropriate sharing permissions, and you’re pasting into a column that allows cell links.