Copy and paste cells, rows, formulas, or hierarchy

Applies to

Smartsheet
  • Pro
  • Business
  • Enterprise

Copy and paste can help you move data from one sheet to another. Here are some different ways to copy and paste data.

You can paste up to 500 rows at a time.

Copy and paste cells

To copy a cell, right-click it and select Copy.

To include multiple cells, click on one, and without releasing the click, drag your mouse around adjacent cells to highlight them before copying.

Copy Menu on Selected Cells

To paste to a cell, single-click on the cell where you’d like to paste in the information and press Ctrl+V (or right-click on the destination cell and select Paste).

If data exists in the destination cells, pasting into those cells will overwrite that existing data.

Copy and paste rows within the same sheet

If you want to copy rows between different sheets, see Copy rows to another sheet

To copy a row, click the row number to highlight the row and use the keyboard shortcut Ctrl+C  or Command+C (Mac).

To include multiple consecutive rows, click on the row number of the top row, hold down the Shift key and then click on the bottom row number to highlight all of the rows in between.

To include multiple non-consecutive rows, hold down the Ctrl key and then click on each row number you’d like to copy.

Copying a row does not copy its attachments or comments.

To paste a row, click on the row number and then use the keyboard shortcut or click the arrow next to the row number and select Paste Row.

The copied rows will be inserted above the row you selected.

If you paste the row by clicking on a cell, rather than a row number, you will overwrite existing cell data.

Copy and paste a formula

Use the instructions above to copy cells and rows containing formulas within the same sheet.

To copy a formula for use in a different sheet:

  1. Double-click the cell containing the formula to expose the formula.
  2. Select the formula and press Ctrl+C to copy it.
  3. Open the destination sheet, single-click on the destination cell, and press Ctrl + V.

You may need to modify the cell references to make them appropriate for this sheet.

Copy and paste hierarchy 

Verify that the hierarchy is expanded by clicking the expand icon in the parent row.

Use the method outlined above to copy/paste multiple rows—the parent row should be at the top of your selection, and the last child row should be at the bottom. This will preserve the parent-child relationships between the rows.
Expanded Hierarchy

If you often copy/paste the same set of tasks to re-create the hierarchy structure, consider saving the hierarchy to a separate sheet. Then, when you need the section added to your current sheet, use the Copy to Another Sheet command to move the entire section to your destination sheet—this will allow you to copy the hierarchy without needing to expand first. For more information, see the Copy rows to another sheet.