Keyboard Shortcuts

To save time, use following keyboard shortcut keys in Smartsheet.

NOTE: Mac users should use Command ⌘ instead of Ctrl.


Cut, Copy, Paste and Other Frequently Used Shortcuts

PC ShortcutMac ShortcutDescription
Ctrl + XCommand + XCut
Ctrl + CCommand + CCopy

You can copy data within a sheet in Smartsheet or between sheets. You can copy rows, cells, formulas, hyperlinks, and hierarchy.

NOTE: Copying a row does not copy its associated attachments or comments.
Ctrl + VCommand + VPaste

TIP: If you've copied a multi-line cell in Excel or other program, double-click on the cell in Smartsheet before pasting it in to prevent the lines from spilling over into the cells below.
Ctrl + SCommand + SSaves all unsaved information
F2Fn + F2Enters edit mode on selected cell
Ctrl + ZCommand + ZUndo the previous action since last save
Ctrl + YCommand + YRedo the previous action since last save
Ctrl + DCommand + D

Fill down

Select the cells that you want to fill. The cell containing the value that that you want to fill must be at the top of the selection.

TIPS:

  • This shortcut is useful when a column contains a formula that you want to use in every cell in that column.
  • This capability is also available by clicking and dragging from the bottom-right corner of a selected cell.

Open a Sheet, Find Information, Move Around in a Sheet

PC ShortcutMac ShortcutDescription
Ctrl + /Command + /Open a Sheet
Ctrl + FCommand + FFind information within a sheet
Ctrl + GCommand + GDisplay the Go To Row window to navigate to a specific row in the sheet
HomeHomeGo to the first cell of the current row
EndEndMove to the last cell of the current row
Ctrl + HomeCommand + HomeTakes you to the top left cell of a sheet
Ctrl + EndCommand + EndTakes you to the bottom right cell of a sheet
PgUpPage UpMoves you up in a sheet
PgDnPage DownMoves you down in a sheet

Work with Hierarchy

PC ShortcutMac ShortcutDescription
Ctrl + ] (right bracket)Command + ] (right bracket)Indent the row (you will see the indent level in the Primary Column only)
Ctrl + [ (left bracket)Command + [ (left bracket)Outdent the row (you will see the indent level in the Primary Column only)

Formatting

PC ShortcutMac ShortcutDescription
Ctrl + EnterCommand + EnterInserts a carriage return or line break in Text/Number cells

NOTE: In order to see the carriage returns in the sheet, apply wrap formatting to the cell by clicking the Wrap Text button on the toolbar at the top of the Smartsheet window.
Ctrl + ICommand + IItalic
Ctrl + UCommand + UUnderline
Ctrl + BCommand + BBold
Alt + 0149Option + 8Inserts a bullet point in the cell

Insert or Select Rows and Columns

PC ShortcutMac ShortcutDescription
InsertCtrl + IInserts a row above the selected row 

NOTE: To insert multiple rows at once, press Shift and select multiple row headers, then click Insert.
 
Ctrl + Spacebar

 

Ctrl + SpacebarSelects the entire column of your active or selected cells
Shift + SpacebarShift + SpacebarSelects the entire row of your active or selected cells
SpacebarSpacebarDisplays or removes a checkbox, star, or flag in the selected cell.

For more information about checkbox, star, and flag columns see: Use the Best Column Type for Your Data

Work with Dates

The following shortcuts work in cells of the Date column type. For more information about column types, see Use the Best Column Type for Your Data.

Note that these abbreviations currently work only for English terms.

Shortcut (PC & Mac)Description
tInserts today's date
+n (plus sign and a number)Enters a date n days from today’s date

For example, if today’s date is 12/11/17, pressing +3 will enter 12/14/17.
-n (minus sign and a number)Enters a date n days before today’s date

For example, if today’s date is 12/11/17, pressing -3 will enter 12/8/17.
sun
mon
tue
wed
thurs
fri
sat
The date corresponding to the day of the week in the current week

For example, if today’s date is 12/11/17, typing “sun” will return 12/10/17.
yesYesterday's date
tomTomorrow's date
last weekThe current date -7 days
next weekThe current date +7 days
mmm dd, where mmm is a series of letters representing a month and dd is a series of numbers representing a day.The date of the entered string. For example, typing Dec 17 in the year 2019 will return 12/17/19.

Formulas

Shortcut (PC & Mac)Description
Ctrl + LWith the insertion point positioned on the column name in the formula, creates an absolute reference (cell reference lock)

Inserts $ before the column name (horizontal cell reference lock)

=COUNT($[Order Number]4:[Order Number]6)
Ctrl + L + LInserts $ after column name (vertical cell reference lock)

=COUNT([Order Number]$4:[Order Number]6)
Ctrl + L + L + L Inserts $ around column name (full cell reference lock)

=COUNT($[Order Number]$4:[Order Number]6)

Navigate in Card View

Details on Card View are in Using Card View to Visualize Your Project.

Shortcut (PC & Mac)Description
Arrow keysSelect card
SpacebarExpand or collapse card
EnterOpen edit row form
Shift + EnterAdd a card (enter a title and press Enter again to add the card)
Was this article helpful?
YesNo