Applies to

Smartsheet

Keyboard shortcuts

Use keyboard shortcut keys in Smartsheet.

Who can use this?

Plans:

  • Smartsheet

To save time, use the following keyboard shortcut keys in Smartsheet.

Mac users should use Command ⌘ instead of Ctrl.


Cut, copy, paste, and other frequently used shortcuts

PC ShortcutMac ShortcutDescription
Ctrl + F1 Control + Command + F Enter full screen
Ctrl + F1 Control + Command + F Exit full screen
Ctrl + X Command + X Cut
Ctrl + C Command + C Copy

You can copy data within a sheet in Smartsheet or between sheets. You can copy rows, cells, formulas, hyperlinks, and hierarchies.

Note: Copying a row does not copy its associated attachments or comments.
Ctrl + V Command + V Paste

Tip: If you've copied a multi-line cell in Excel or another program, double-click on the cell in Smartsheet before pasting it in to prevent the lines from spilling over into the cells below.
Ctrl + S Command + S Saves all unsaved information
F2 Fn + F2 Enters edit mode on selected cell
Ctrl + Z Command + Z Undo the previous action since the last saved version
Ctrl + Y Command + Y Redo the previous action since the last saved version
Ctrl + D Command + D

Fill down

Select the cells that you want to fill. The cell containing the value you want to fill must be at the top of the selection.

Tips:

  • This shortcut is useful when a column contains a formula that you want to use in every cell in that column.
  • Another way to use this feature is by selecting and dragging the cell from its lower-right corner.
Ctrl + K Command + K Open the Hyperlink dialog for the selected cell
     

Open a sheet, find information, move around in a sheet

PC ShortcutMac ShortcutDescription
Ctrl + / Command + / Open a Sheet
Ctrl + F Command + F Find information within a sheet
Ctrl + Shift + F Command + Shift + F Open the Search dialog for advanced search options
Ctrl + G Command + G Display the Go To Row dialog to navigate to a specific row in the sheet
Home Fn + Left Arrow Go to the first cell of the current row
End Fn + Right Arrow Move to the last cell of the current row
Ctrl + Home Fn + Control + Left Arrow Takes you to the top left cell of a sheet
Ctrl + End Fn + Control + Right Arrow Takes you to the bottom right cell of a sheet
PgUp Page Up Moves you up in a sheet
PgDn Page Down Moves you down in a sheet
Alt +F Option + F Open the File menu

Work with hierarchy

PC ShortcutMac ShortcutDescription
Ctrl + ] (right bracket) Command + ] (right bracket) Indent the row (you will see the indent level in the Primary Column only)
Ctrl + [ (left bracket) Command + [ (left bracket) Outdent the row (you will see the indent level in the Primary Column only)

Formatting

PC ShortcutMac ShortcutDescription
Ctrl + Enter Command + Enter Inserts a carriage return or line break in Text/Number cells

Note: In order to see the carriage returns in the sheet, apply wrap formatting to the cell by clicking the Wrap Text button on the toolbar at the top of the Smartsheet window.
Ctrl + I Command + I Italic
Ctrl + U Command + U Underline
Ctrl + B Command + B Bold
Alt + 0149 Option + 8 Inserts a bullet point in the cell

Insert or select rows and columns

PC ShortcutMac ShortcutDescription
Insert Control+ I Inserts a row above the selected row 

Note: To insert multiple rows at once, press Shift and select multiple row headers, then select Insert.
 
Ctrl + Spacebar Command + Spacebar Selects the entire column of your active or selected cells
Ctrl + Shift + Up arrow Command + Shift + Up arrow Highlight all rows/cells above the row/cell you selected
Ctrl + Shift + Down arrow Command + Shift + Down arrow Highlight all rows/cells below the row/cell you selected
Shift + Spacebar Shift + Spacebar Selects the entire row of your active or selected cells
Spacebar Spacebar Display or remove a checkbox, star, or flag in the selected cell
Ctrl + E Command + E Open the Edit Row dialog

Work with dates

The following shortcuts work in cells of the Date column type.

These abbreviations currently work only for English terms.

Shortcut (PC & Mac)Description
t Inserts today's date
+n (plus sign and a number) Enters a date n days from today’s date

For example, if today’s date is 12/11/23, pressing +3 will enter 12/14/23.
-n (minus sign and a number) Enters a date n days before today’s date

For example, if today’s date is 12/11/23, pressing -3 will enter 12/8/23.
sun
mon
tue
wed
thurs
fri
sat
The date corresponding to the day of the week in the current week

For example, if today’s date is 12/11/23, typing “sun” will return 12/10/23.
yes Yesterday's date
tom Tomorrow's date
last week The current date -7 days
next week The current date +7 days
mmm dd, where mmm is a series of letters representing a month and dd is a series of numbers representing a day. The date of the entered string. For example, typing Dec 17 in the year 2023 will return 12/17/23.

Formulas

PC ShortcutMac Shortcut Description
Ctrl + L Command + L With the insertion point positioned on the column name in the formula, creates an absolute reference (cell reference lock)

Inserts $ before the column name (horizontal cell reference lock)

=COUNT($[Order Number]4:[Order Number]6)
Ctrl + L + L Command + L + L Inserts $ after column name (vertical cell reference lock)

=COUNT([Order Number]$4:[Order Number]6)
Ctrl + L + L + L Command + L + L + L  Inserts $ around column name (full cell reference lock)

=COUNT($[Order Number]$4:[Order Number]6)

Navigate in card view

Shortcut (PC & Mac)Description
Arrow keys Select card
Spacebar Expand or collapse card
Enter Open the Edit Row dialog
Shift + Enter Add a subtask to a selected card (enter a title and press Enter again to add the subtask)

Learn more about using card view.

Navigate in dashboards

Shortcut (PC & Mac)Description
Tab Navigating the dashboard widget by widget
Enter Focus on a specific widget

Navigate in template preview 

PC shortcutMac shortcutDescription
Ctrl+F6  Command+F6 Move focus forward to the next accessible region
Ctrl+Shift+F6 Command+Shift+F6 Move focus backward to the previous accessible region

German language keyboards

PC shortcutMac shortcutDescription
Ctrl+ß Command+ ß Outdent
Ctrl+´ Command+´ Indent

These keys will not work in Firefox and Safari browsers.