Smartsheet allows users to simply and securely share with anyone, ensuring that both internal and external stakeholders have access to the right information at the right time.

There are four seat types in Smartsheet: Members, Provisional Members, Guests, and Contributors

• Members are paid users who can create new items in Smartsheet—including sheets, reports, and dashboards—and share them with others. They can also comment on or edit items, if they were granted those permissions. Provisional Members temporarily have unpaid access to Smartsheet and can do the same things.

There is no difference in the user experience between Members and Provisional Members in Smartsheet. 

• Contributors and Guests have free access to Smartsheet, allowing them to view items that have been shared to them. Contributors can add comments and attach files to these items, while Guests can comment or edit them only if they were granted the appropriate permissions. However, neither Contributors nor Guests can create their own items. 

Only external users to a plan, users whose email address doesn’t match any domain associated with the plan, can be designated as Guests.

This learning track reviews how to get started as a Contributor or Guest shared to items in Smartsheet and how to effectively collaborate on the items you are shared to.