Upload and edit assets

APPLIES TO

  • Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Upload assets

APPLIES TO

  • Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

RELATED CAPABILITIES

Who can use this capability?

Owners, Administrators, and Collaborators can upload assets to Brandfolder

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

You have several options for uploading in Brandfolder. To start uploading, you will first want to customize your sections and then select which section to upload your assets to.

  1. Drag files individually or in bulk to the uploader box.This image shows the uploader box.
     
  2.  Select the uploader box and drag in an entire folder. Folders can only be uploaded after selecting the uploader box.

    We recommend using Chrome to upload this way, as Brandfolder will pull in the folder names automatically as tags.
     
  3. You can also pull assets in from anywhere listed on the left-hand side of the uploader: Dropbox, Box, Google Drive, Link, or an FTP. 

Edit assets

APPLIES TO

  • Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

RELATED CAPABILITIES

Who can use this capability?

Owners and Administrators can make various updates to an asset within the edit tab of the asset modal.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

What edits can I make to an asset?

You can make several edits on a per-asset basis by clicking into an asset and then clicking the Edit tab. You can also add new attachments using the uploader box on the bottom-left side of the modal.

This image depicts the attachment uploader box in the edit tab of the asset modal.

 

Under Asset Details, you will see several editable fields/items listed here, such as:

  • Asset Name
  • Description
  • Tags

This image hightlights the asset name, tags, and description fields in the edit tab of the asset modal.

 

Under Custom Fields, you can attribute any custom fields you have set up for your Brandfolder for this particular asset. For more information about custom fields, visit the Setting up Custom Fields knowledge base article.

 

This image shows the custom fields tab within the edit tab of the asset modal.

 

Under Advanced, you may see several editable fields/items listed, such as:

PRO-TIPs: 

  •  The recommended dimensions for the custom thumbnails are 375px X 160px.
     
  • The Default for the Asset Background Color will be the gray and white checkerboard (transparent) or white, or you can pick your hex color.

Merge assets

APPLIES TO

  • Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

RELATED CAPABILITIES

Who can use this capability?

Owners, admins, and collaborators can merge assets.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Once assets are merged, they can't be unmerged.

This will merge all attachments, fields, and tags into the destination asset (the one you choose in the dropdown of the Merge option). The Name & Description of the destination asset will remain the same (and names/descriptions for the other assets being merged in will be lost).

  1. Select assets you would like to merge by clicking the checkbox in the bottom right of each asset
     
  2. Select the Merge button in the bulk actions bar in the bottom right.

 

An asset that has been merged would look like this:

Users can then come in and download all attachments at once or select which file/format they would like to download and click the arrow next to that file to download.

When searching assets that have been merged together, you can still search the asset's file name, tags, and custom fields. The merged assets will lose their original name and description and will no longer be searchable. 

It is recommended not to merge more than 49 assets together.