Delete Smartsheet items

Delete Smartsheet items you no longer use to free up space and remove clutter.

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

Permissions:

  • Admin
  • Owner

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

If you don't have the appropriate permission to the sheet, report or template, you won't be able to remove it. Instead, you can remove your shared access to the item to remove it from browse in the left panel.

Keep in mind:

  • If an item is in a workspace, then users with Admin-level permissions can delete it.
  • If an item isn't in a workspace, only the Owner of that item can delete it. 

Delete an item 

Delete an open item

Select File > Delete...

Delete an item from Browse

  1. From the Browse menu, go to the item you want to remove.
  2. Right-click the item, and select Delete…

A confirmation message appears before the item is deleted. 

Deleted items

Deleted items are moved to the Deleted Items folder in the Browse panel in the left bar.

You can recover a deleted item for up to 30 days. After that, it’s permanently erased, and you can’t recover it.

Learn more in the Recover a deleted sheet article. 

Restore items

You can restore deleted items from the Deleted Items folder in the Browse panel within 30 days. To restore an item, you must be the designated Owner.

Keep these points in mind about an item's workspace:

  • Recovered items return to their original workspace by default.
  • If the original workspace no longer exists, Smartsheet automatically recreates it upon item restoration.

Learn more about recovering deleted items.