Delete Smartsheet items

Delete Smartsheet items you no longer use to free up space and remove clutter.

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

Permissions:

  • Admin
  • Owner

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

If you don't have the appropriate permission to the sheet, report or template, you won't be able to remove it. Instead, you can remove your shared access to the item to remove it from browse in the left panel.

Keep in mind:

  • If an item is in a workspace, then users with Admin-level permissions can delete it.
  • If an item isn't in a workspace, only the Owner of that item can delete it. 

Delete an item 

Delete an open item

  • Select File > Delete...

Delete an item from Browse

  1. From the Browse menu, go to the item you want to remove.
  2. Right-click the item, and select Delete…

A confirmation message appears before the sheet is deleted. 

Deleted items

Deleted items move to the Deleted Items section in the left panel.

You can recover a deleted item for up to 30 days. After that, it’s permanently erased, and you can’t recover it.

Learn more in the Recover a deleted sheet article. 

Restore items

  • When you delete items, you have 30 days to restore them from the Deleted Items folder. You must be the Owner of the item to recover it.
  • If you recover an item, but you haven’t deleted the workspace where it used to live, the item returns to its original workspace.
  • If you recover an item, but you have already deleted its original workspace, the system recreates the original workspace and places the item within it.

Learn more about recovering deleted items.