Creating and Renaming Sheets

Sheets are the foundation in which information is stored in Smartsheet. There are a number of different sheet types to choose from. You can configure sheets to track a wide variety of workflows—from tasks and project deadlines to reference and customer information.

Follow the steps in this article to create a sheet from scratch. Or, if you prefer, start from an example by browsing the Template Gallery and creating a sheet based on a Smartsheet Template. For information about creating a new sheet by importing an existing spreadsheet created in another program, see Importing Files to Create New Sheets.

Any licensed user can create or add a new sheet. The sheet owner can rename the sheet after it has been created. The sheets you create are visible only to you unless you share them with others.

Play Icon Jump to video demonstration: Creating a Sheet


Creating a New Sheet

  1. Click the Add New tab  at the top of the Smartsheet window.
    The Create New Sheet form appears.

  2. Double-click a sheet type in the left pane to create a new sheet.
    TIP: If you need help deciding which type of sheet to create, click its name in the left pane. A description of the type will appear in the right pane.

  3. Enter a name for the sheet in the Name field and click OK.
    NOTE: The sheet name can contain up to 50 characters.

The screen will refresh to show you the created sheet and you can begin customizing it and filling it with information. Sheets that you create appear as tabs across the top of Smartsheet.

For more information about managing your sheets, see Find, Create, & Manage Sheets and other Items from the Home Tab​.

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Renaming a Sheet

The sheet owner can rename a sheet after it has been created.

  1. From the Home tab, right-click on the sheet name and select Rename.
    TIP: If you already have the sheet open, you can double-click on the sheet’s tab to edit the name.
  2. In the form, type the new name for the sheet and click OK.
    NOTE: The sheet name can contain up to 50 characters.

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Overview of the Different Sheet Types

If you need help deciding which type of sheet to create, click the Add New tab  at the top of the Smartsheet window and click a sheet type in the left pane. A description of the type will appear in the right pane.

Here's a brief summary of the different types:

  • Blank Sheet has no predefined columns and is similar to a blank spreadsheet.
  • Project Sheet allows you to create a project and enable Gantt chart functionality.
  • Task List has several predefined columns, including Task NameDue DateAssigned ToDone, and Comments.
  • Sheet with Web Form includes a customizable form you can use to collect data into your sheet. For more information, see Using Web Forms
  • Blank Report allows you to create a report. For more information, see Creating Reports.
  • Sight A Smartsheet Sight™ allows you to create a visual summary of sheet data or an information hub. To learn more about Sights, see Creating & Editing a Smartsheet Sight.

    NOTE: Smartsheet Sights are available at an additional cost. See the Smartsheet Pricing page for more information or contact us.

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Sheet and File Size Limitations

Smartsheet has set size limits on both your sheets and the files you import to ensure you experience the best performance of our application.

Size limit for your sheets:

  • Maximum rows: 5,000
  • Maximum columns: 200
  • Maximum cells: 200,000

Size limit when importing files:

  • Max rows: 5,000
  • Max columns: 200

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Video Demo

For an instructional demonstration on creating a sheet, please review the video walk-through below:

If you don't have access to YouTube, click here to watch the video.

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