Attachments

APPLIES TO

  • Smartsheet
  • Pro
  • Business
  • Enterprise

RELATED CAPABILITIES

Who can use this capability?

The sheet Owner, Admins, and Editors can add, version, or delete attachments. Anyone with access to the sheet can view and download attachments. Attachments can be sent in an email to anyone with a valid email address.
 

System Admins for Enterprise accounts can disable any file attachment options. For more information, see Manage Global Account Settings.

Smartsheet allows you to attach and manage files directly in your sheet so you can access all of your work in one place. Files can be attached from your desktop and the most popular cloud storage providers.

Follow the step-by-step instructions to add attachments to your sheet.

Attach files stored on your computer to a sheet

APPLIES TO

  • Smartsheet
  • Pro
  • Business
  • Enterprise

RELATED CAPABILITIES

Who can use this capability?

The sheet Owner, Admins, and Editors can add, version, or delete attachments. Anyone with access to the sheet can view and download attachments. Attachments can be sent in an email to anyone with a valid email address.
 

System Admins for Enterprise accounts can disable any file attachment options. For more information, see Manage Global Account Settings.

You can attach almost any type of file to a sheet, row, or comment. This is useful when you want to relate files to items that you're keeping track of in Smartsheet.

You can attach files stored on your computer or files stored in supported third-party cloud storage services. This article discusses attaching files from your computer. For information on how to attach files from supported third-party services, see Attach a File From an Online Resource.


Attach files with the mobile app

If you’re looking for information about using your mobile device to attach multiple files and edit images in Smartsheet, check out the mobile Help Articles below:

Attach files to a sheet or row

How you attach files depends on where you'd like them to be connected. You can attach files on the sheet level, or attach files directly to a specific row or comment.

To attach files at the sheet level

  1. In the right-hand bar, select the Attachments icon. 
  2. Select the Sheet tab. 
  3. Drag any files to the Attachments pane, or select the Attach Files to Sheet button. 

To attach files to a specific row

  1. Select the row where you’d like to attach the file.
  2. In the right-hand bar, select the Attachments icon.
  3. Select the Row tab. 
  4. Drag any files to the Attachments pane, or select the Attach Files to Row button.

Behaviors of row-level attachments

  • Rows that already contain attachments will display the Attachments icon to the left of the row number.
  • You can only attach files to one row at a time.
  • You can't associate any already attached file with a different row or area of the sheet.

Attach files as you comment

  1. Go to the Conversations pane. 
  2. In the lower-right area of the comment box, select the Attachments icon. 
  3. Choose from where you’ll upload the file. 
  4. Type your comment, and select Save.

Supported file types, file sizes, and other requirements

The vast majority of file types are supported for uploading, including (but not limited to):

File type Examples of extensions
Most image formats .jpg, .png, .gif
Portable Document Format .pdf
Microsoft Office Suite .docx, .pptx, .xlsx

Supported browsers and upload quantities

  • You can upload 100 files at a time. While there isn't a limit to the total number of attachments allowed on a row or sheet, you’re bound by the amount of storage space included in the sheet owner's subscription.
  • You have to upload files larger than 30 MB if your browser supports HTML 5. 
    Need more information about supported browser types and versions? Check out the System Requirements for Using Smartsheet article.

File types that are not supported

For security reasons, there are restrictions on the file types you can upload or download. For example, you can’t upload an executable (.exe) file type.

Maximum file sizes

File size maximums are based on your plan, user type, and the method used to upload a file.

User or upload type Maximum file size
Licensed user 250 MB (30 MB for Pro plan)
Free user 30 MB
Trial user 250 MB
Anyone uploading files from a Smartsheet form 30 MB
Smartsheet Mobile app (iOS and Android) 30 MB

Unlicensed, Free, and Pro plan users can upload up to 250MB files on sheets owned by users on Business and Enterprise plans.


Looking for information on file imports to Smartsheet? Check out the System Requirements and Guidelines for Using Smartsheet article.