Attachments

Smartsheet allows you to attach and manage files directly in your sheet so you can access all of your work in one place. Files can be attached from your desktop and the most popular cloud storage providers.

Attachments

Learn how to attach files to a sheet and keep all your key project information in one place, so your team can access the latest version at any time. Attach files from other services or upload files from your computer to keep large attachments out of your email inbox.

Follow the step-by-step instructions to add attachments to your sheet.

Attach Files Stored on Your Computer to a Sheet

You can attach almost any type of file to a sheet, row, or comment. This is useful when you want to relate files to items that you're keeping track of in Smartsheet.

You can attach files stored on your computer or files stored in supported third-party cloud storage services. This article discusses attaching files from your computer. For information on how to attach files from supported third-party services, see Attach a File From an Online Resource.

Who can use this capability

Permission requirements icon Owners, Admins, and Editors on a sheet can add, version, or delete attachments. Anyone with access to the sheet can view and download attachments. You can send an attachment in an email to anyone with a valid email address.
Plan availability icon All plan types. System Admins for Enterprise and Premier accounts can disable any file attachment options. (See Manage Global Account Settings.)


How you attach files depends on where you'd like them to be connected. You can attach files on the sheet level, or relate files more directly to a line item or comment by attaching them there.

Attach files to a sheet

In the sheet:

  1. Click the the Attachments icon  in the right panel.

    Attachments icon right panel

    The Attachments panel appears.
  2. Drag and drop any files you'd like to attach onto the right panel.

You can also click the Attach Files to Sheet button at the bottom of the right panel to navigate through your directory more extensively and find the files you need.

Attach files to a specific row

In the sheet:

  1. Select the row you'd like to attach the file to.
  2. lick the the Attachments icon  in the right panel.

    attachments icon right panel

    The Attachments panel appears.
  3. Drag the files you'd like to attach to the right panel.

TIP: You can also click the Attach Files to Row button at the bottom of the right panel to navigate through your directory more extensively and find the files you need.

Behaviors of row-level attachments

  • Rows that already contain attachments will display the Attachments icon to the left of the row number.
  • You can only attach files to one row at a time.
  • You can't associate any already attached file with a different row or area of the sheet.

Attach files as you comment

  1. Click the Comments icon in the right panel (sheet comments) or click the dropdown arrow at the start of a row and select Comments (row comments).
  2. Click the Attachments icon(right side of the Add comment box) and select the files you want to attach.
  3. Type your comment and click Save.

Supported file types, file sizes, and other requirements

The vast majority of file types are supported for uploading, including (but not limited to):

File typeExamples of extensions
Most image formats.jpg, .png, .gif
Portable Document Format.pdf
Microsoft Office Suite.docx, .pptx, .xlsx

Supported browsers and upload quantities

  • You can upload 100 files at a time. While there isn't a limit to the total number of attachments allowed on a row or sheet, you are bound by the amount of storage space included in the sheet owner's subscription.
  • A browser that supports HTML 5 is required to upload files larger than 30 MB. For more information about supported browser types and versions, please see System Requirements for Using Smartsheet.

File types that are not supported

For security reasons, we may restrict the file types that can be uploaded or downloaded; for example, you cannot upload an executable file type (.exe).

Maximum file sizes based on user and method of upload

 

User or upload typeMaximum file size
Licensed user250 MB
Free user250 MB
Trial user30 MB
Anyone uploading files from a Smartsheet form30 MB