Backup FAQ: Why isn’t my backup data formatted correctly?

Applies to

Smartsheet
  • Business
  • Enterprise

Capabilities

Who can use this capability

Backups are available on Enterprise and Business plans.

To request a sheet backup, you need viewer permissions or higher.

To request a one-time workspace backup, you must have viewer permissions or higher.

To request recurring workspace backups, you must be the workspace owner or admin.

Formatting information is stored in the sheet; it’s separate from your data. Formatting information isn’t included when you export your data to a backup. 

When you import data from a backup into a new sheet, you may need to reapply formatting (word wrap, bold, conditional formatting) once you’ve reimported your data. 

If your sheet includes hierarchy (indenting or outdenting to create subtasks), the rows will be grouped in outline format in the exported Excel file. Click the + (plus icon) to the left of the row numbers in Excel to expand any collapsed rows to reveal their subtasks.

For more information about using hierarchy in Smartsheet, see Hierarchy: Indenting & Outdenting Rows.