Printing tips and troubleshooting

These best practices make printing from Smartsheet easier.

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

How you print from Smartsheet depends on what you want to print. 

Print from Card view

You can print the contents of a single card (row). Hover over the three dots in the top-right corner of the card that you want to print, and select Print. The card prints in a vertical form layout.

Avoid printing all columns (Grid view)

Before you print your sheet from Grid view, hide the columns you don't want printed, then save the sheet. When you print, the PDF excludes the hidden columns.

Include blank rows in your printout

When you select Entire Sheet, the printout excludes blank rows.

To print blank rows, do the following:

  1. Enter a value into the Primary Column of each blank row that you want to print. (These are temporary values that you'll delete before you print the sheet.)
  2. Save the sheet.
  3. Delete the values and then re-save the sheet.
  4. When you print the sheet, the printout includes the empty rows.

Exclude Gantt chart from your printout

When you print from Gantt view, the printout includes the Gantt chart. To exclude the Gantt chart from the printout, switch to Grid view before you print.

Error when printing a file with over 100 pages

There is a 100-page restriction to the number of pages that you can print from a Smartsheet PDF. To work around this restriction, change the print options to reduce the number of pages in the file. Here are some ways to do that: