Print selected rows from a sheet or report

Print only the rows you need instead of the entire sheet or report.

Who can use this?

Plans:

  • Smartsheet
  • Pro
  • Business
  • Enterprise

If you want to print selected rows from a sheet or report, you must first select the rows and then go to the print menu. If you don’t select rows, Smartsheet prints the entire sheet or report.

Smartsheet prints to a PDF by default. If you don’t want a PDF, you can export your data instead. Learn how to in the Export a sheet, report, or workspace article.

 

To print selected rows to a PDF:

  1. In the sheet or report, select the rows you want to print. 

  2. Next, choose Print on the toolbar to display the Print Setup (PDF) modal. 

    the print icon on the main toolbar

    Options in the Print Setup (PDF) modal differ depending on the view you select before printing.

  3. Finally, select the options you want to apply to the PDF and select OK.

    The PDF file either opens immediately or saves to your computer based on your browser settings. If the file is saved to the Downloads folder, use the keyboard shortcut Ctrl + J in Windows or Command + Option + L on a Mac to open the folder and locate the file.

    The print settings you select automatically appear next time you create a PDF.

  4. With the PDF file open, select Print to print the file.