Include a picture or other image in your sheet

You can insert images directly into cells in your sheets.

Who can use this?

Plans:

  • Smartsheet
  • Pro
  • Business
  • Enterprise

Permissions:

  • Owner
  • Admin
  • Editor

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Images in the grid can be useful for many types of sheets, including team contact lists, manufacturer parts lists, and real estate lists.

A sheet in grid view with images in the cells

Insert an image in a cell

  1. In grid view, select the cell in which you want to place your image.
  2. Select the Insert Image button on the toolbar. 
Insert Image button on the toolbar
  1. Choose the location of the image and select Open.

If you're working in table view, you can copy and paste images into cells. 

After placing an image in a cell, any text that previously existed becomes the alt text that appears when you hover over the image. The image name becomes the alt text if no text exists in the cell.

There can only be one image per cell. Inserting a new image replaces the previous one. 

You can also use keyboard shortcuts to copy an image from your computer (Ctrl + C, or Cmd + C on a Mac) and then paste it into the desired cell (Ctrl + V, or Cmd + V on a Mac). This method works only in Chrome or Firefox Internet browsers. 

Remove an image from a cell

  1. Right-click the cell that contains the image.
  2. Select Clear Contents.

Work with images in cells

Images expand as a column expands. However, an image never scales to larger than its original size, and it doesn't expand past 1000 pixels in height.

To zoom in on the image, to change the alt text for the image, or to download the image, double-click it to display the zoom view window. 

Compatible file formats

Format
 		Notes
PNGSupports all PNGs.
GIFYou can upload animated GIFs, but they don't appear in the grid. Use the initial frame as the preview. The animation plays after you double-click the image in the grid.
JPGSupports JPGs in the RGB color space (this includes your camera phone photos). Images in a CMYK color space targeted for print are currently not supported.

Tips for working with images

As you work with images in your sheet, keep the following in mind:

  • The maximum file size for images is 30 MB.
  • Cell history doesn’t show the image, but it shows the alt text associated with it, such as Image: house.jpg.
  • When you download a backup, images appear in a folder separate from other backup items. For details, see About Smartsheet data backups.
  • When you export data to Microsoft Excel, Microsoft Project, or Google Sheets, images are not included. Instead, the alt text appears in the cell.
  • If you print to PDF, only the first 100 images appear in the PDF.
  • Images are view-only in Update Request and Edit Row forms.