You can insert images directly into cells in your sheets.
USM Content
Images can be useful for many types of sheets, including team contact lists, manufacturer parts lists, and real estate lists.
Insert an image in a cell in grid view
To insert an image in a cell in grid view, you need to:
- Select the cell in which you want to place your image.
- Select the Insert Image button on the toolbar.
- Choose the image location, then select Open.
Insert an image in a cell in table view
To insert an image in a cell in table view, you need to:
- Select the cell where you want to add the image.
Right-click and select Upload an image.
You can also use the shortcut Ctrl/Cmd + V.
- Choose the image location, then select Open.
Preview an image
Right-click the cell and select Preview image.
You can also use the keyboard shortcut fn + F2.
View your full-sized image, update your image title, download, view gifs, and more.
Brandfolder Image
Remove an image from a cell
- Right-click the cell that contains the image.
Select Clear Contents.
You can also use the Delete key.
Keep in mind
- When you insert an image into a cell, any existing text is converted to alt text that appears when you hover over the image.
- The image filename is used as the alt text if no text is provided in the cell.
- There can only be one image per cell. Inserting a new image replaces the previous one.
- You can use keyboard shortcuts to copy an image from your computer by pressing Ctrl + C (Cmd + C). Then, paste it into the desired cell by using Ctrl + V (Cmd + V). Note that this method works only in Chrome or Firefox.
Work with images in cells
Images expand as the column expands. However, an image never scales larger than its original size, and it doesn't expand past 1000 pixels in height.
To zoom in on the image, to change the alt text for the image, or to download the image, double-click it to display the zoom view window.
Compatible file formats
| Format | Notes |
|---|---|
| PNG | Supports all PNGs. |
| GIF | You can upload animated GIFs, but they don't appear in the grid. Use the initial frame as the preview. The animation plays after you double-click the image in the grid. |
| JPG | Supports JPGs in the RGB color space (this includes your camera phone photos). Images in a CMYK color space targeted for print are currently not supported. |
Tips for working with images
As you work with images in your sheet, keep the following in mind:
- The maximum image file size is 30 MB.
- Cell history doesn’t show the image, but it shows the alt text associated with it, such as Image: house.jpg.
- When you download a backup, images appear in a folder separate from other backup items. For details, see About Smartsheet data backups.
- When you export data to Microsoft Excel, Microsoft Project, or Google Sheets, images aren't included. Instead, the alt text appears in the cell.
- If you print to PDF, only the first 100 images appear.
- Images are view-only in Update Request and Edit Row forms.