Manage pins and sections

Organize assets into sections

Sections appear across the top of your Brandfolder and Brandfolder Collections.

They're the broadest way of organizing assets in Brandfolder and are commonly used to separate assets by category, type, or purpose. For example, a single Files section might be too broad, making it harder to find specific types of images. Instead, you might create two sections: Product Shots and Event Images, to keep these assets separate and easier to find. 

Sections allow you to provide more refinement, organization, and customization beyond the standard sections of a Brandfolder. For example, you might create:

• A People-based section named Leadership Team
• A File-based section named Product Shots
• A File-based section named Sales Sheets
• A File-based section named Presentations
• An Information-based section named About Us
• An External Media-based section named Product Videos
• A File-based section named Fonts, where you upload raw font files not available in the Web Fonts section

You can have up to 75 sections and 10,000 assets in each section. 

Add sections

1. Select Sections on the left. 

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2.  Select + Add a new section.

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3. Name the section and select the Asset type from the drop-down menu. See the Asset type section below. 
4. Select + Add section.
5. Your new section now appears with other sections. Select Save at the bottom of the screen.

Edit sections

1. Select Sections. 
2. To the left of each section is a move-to button and a pencil icon. The move-to button allows you to reposition the sections in a different order. The pencil/paper button enables you to rename the section. 

3. To the right of each section is the Delete option. Select it to remove or delete a section. 

   If you delete a section with assets, all the assets are also deleted. 

4. After using each function, select Save. 

If you have multiple sections, Admins can modify your settings to display your sections as a drop-down menu. Go to Settings > General Settings > Display Sections As drop-down. Refresh your page to apply these changes.

Asset types

 Brandfolder offers seven asset types.

• Files: Files include assets such as images, videos, etc.
• People: You can utilize people assets for headshots of team members.
• External Media: Links to external sources like YouTube videos, Google Slides, etc.
• Text/Information: Great for mission/vision statements, brand standards, customer testimonials, text assets to choose from in a template, etc. Text/Information assets don't include asset thumbnails; instead, they automatically reveal the text.
• Press/Links: Use this for links to outside websites, press releases, etc. Press/Links asset types don't automatically generate thumbnails.

You can create thumbnails for Press/Links assets by navigating to the Edit tab in the asset modal. Then select Advanced, and the option to upload a custom asset thumbnail appears.

• Web Fonts: This type of section hosts your brand's web fonts.

When uploading raw font files, put them in a section that hosts file asset types, not a web font section. Web font type sections are strictly for linking to external web fonts.

• Colors: Input your brand's colors using HEX, RGB, or CMYK. 

Use pins to save common searches to make it easier to find what you need. To help make the most of pins, use tags and custom fields for your assets. 

Pins function as saved searches rather than static collections of assets. You need to update asset tags or modify the saved search criteria to adjust what appears in a pin.  

You can create pins at the Brandfolder or Collection level.

Create a pin

1. Enter the search query needed.

   Use filters and view search query to help create specific searches. Learn more about searching in Brandfolder. 

2. Select the pin icon in the search bar.

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3. Name your pin.
4. Select Create Pin. 

Guests can't see pinned searches of the Brandfolder or Collection.

Manage pins

Select the Pins button, below the list of sections. Here, you can edit and delete existing pins and create new ones. 

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The feature column determines whether the pin appears below the list of sections. Check the box if you want the pin to be visible below the sections.