Applies to
- Pro
- Business
- Enterprise
Capabilities
Who can use this capability
- System Admins
- Group Admins
User type report details
A System Admin can download a user type report at any time from the Admin Center homepage to help understand and manage the plan users.
Who can use this?
Plans:
- Pro
- Business
- Enterprise
- Smartsheet Advance Package
Permissions:
- System Admins
- Group Admins
Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.
A System Admin can download a user type report at any time from the Admin Center homepage to help understand and manage the plan users. This report shows only active users and doesn’t list deactivated or removed users.
See User types to learn how to download the report or for information about permission-based user types.
The report lists all active users associated with the plan and includes the following details by user:
Email and domain
| Column name | Type of information | Comments |
|---|---|---|
| Email address | ||
| User domain | Internal or external | Options: Internal, External Domains associated with the plan are considered Internal. |
User type and Admin access types
See the information below that matches your plan’s model.
Not sure which model your plan uses? If you're unsure about your model type, learn how to determine the model your plan is on.
User type and Admin access types: User Subscription Model
| Column name | Type of information | Comments |
|---|---|---|
| User type | One of the five user types or blank | Options: [[Blank]], Viewer, Guest, Provisional member, Member. Blank indicates a user who doesn't have any asset access. |
| System Admin | Y/N | Does this user have System Admin permissions? |
| Group Admin | Y/N | Does this user have Group Admin permissions? |
| Plan Asset Admin | Y/N | Does this user have Plan Asset Admin permissions? |
User type and Admin access types: Legacy Collaborator Model
| Column name | Type of information | Comments |
|---|---|---|
| User type | One of the five user types or blank | Options: [[Blank]], Viewer, Guest, Unlicensed Admin and editor, Licensed User Blank indicates a user who doesn't have any asset access. |
| System Admin | Y/N | Does this user have System Admin permissions? |
| Group Admin | Y/N | Does this user have Group Admin permissions? |
| Plan Asset Admin | Y/N | Does this user have Plan Asset Admin permissions? |
Permissions
| Column name | Type of information | Comments |
|---|---|---|
| Highest permission given on assets | One of five permissions types or blank | Options: [[Blank]], Admin, Editor - Can share, Commenter, Editor, Viewer |
| Number of assets shared with user | Number | Total number of assets shared with the user |
| Number of assets with Viewer permissions | Number | What people share with the user |
| Number of assets with Editor or Commenter permissions | Number | What people share with the user |
| Number of assets with Admin permissions | Number | What people share with the user |
Activity
| Column name | Type of information | Comments |
|---|---|---|
| Last activity | Timestamp | Includes mobile and API |
| Number of asset views (Last 90 days) | Number | Activity - Number of asset views |
| Number of asset views (Last 180 days) | Number | Activity - Number of asset views |
| Number of asset views (Last 270 days) | Number | Activity - Number of asset views |
| Number of asset views (Last 365 days) | Number | Activity - Number of asset views |
| Number of asset comments (Last 90 days) | Number | Activity - Number of comments |
| Number of asset comments (Last 180 days) | Number | Activity - Number of comments |
| Number of asset comments (Last 270 days) | Number | Activity - Number of comments |
| Number of asset comments (Last 365 days) | Number | Activity - Number of comments |
| Number of asset edits (Last 90 days) | Number | Activity - Number of edits |
| Number of asset edits (Last 180 days) | Number | Activity - Number of edits |
| Number of asset edits (Last 270 days) | Number | Activity - Number of edits |
| Number of asset edits (Last 365 days) | Number | Activity - Number of edits |
| Number of created assets (Last 90 days) | Number | Activity - Number of assets created |
| Number of created assets (Last 180 days) | Number | Activity - Number of assets created |
| Number of created assets (Last 270 days) | Number | Activity - Number of assets created |
| Number of created assets (Last 365 days) | Number | Activity - Number of assets created |
Reports update daily. Changes appear the following day.