Edit multiple documents at once

You can simultaneously edit multiple documents with shared inputs.

Who can use this?

Plans:

  • Brandfolder

Permissions:

  • Admin
  • Designer
  • Author
  • Contributor

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Edit multiple documents at once 

  1. Choose a project with the documents you'd like to edit. Learn more about how to create projects and create documents.
  2. Left-click the documents you'd like to edit from the Projects view. 
  3. Once the documents are selected, select Edit. 

    Edit button
  4. In the Multi-edit screen, you can see the document's previews and inputs. Some documents share the same inputs, and changing this input type updates multiple documents. Learn more about how to edit documents using inputs.
  5. Select the inputs that you'd like to change on the left side or from the document preview. Changing the Heading input in the following GIF updates all three documents.

    This gif demonstrates multiple documents being edited at once.
  6. Select Save once you've made all your changes.  

You can only send documents for approval individually. Learn more about requesting a review of a document.