Manually run a workflow

Applies to

  • Pro
  • Business
  • Enterprise


Who can use this capability

You must be a licensed Smartsheet user with Owner or Admin-level permission on the sheet.


You can run an active workflow at any time. This can be useful if you want to run a workflow and see the results of changes you have made. Or if you have new data and need the updates incorporated before the scheduled run time. 

You can run the workflow for the entire sheet or for selected rows only, and you can decide who you want to receive notifications when the workflow runs. 

Learn more about workflows.

To run a workflow now: 

  1. At the top left of the sheet, select Automations > Manage Workflows.
  2. Hover over the workflow you want to run. 
  3. Select Run Now. Follow the instructions on your screen. 

Things to know about running a manual workflow

  • Run Workflow Now is only available on active workflows, and it may alter your sheet data based on the actions configured in the workflow.
  • Select Send notifications to myself to change who receives email and in-app notifications from the workflow. Use this setting when you do not need to notify everyone specified by the workflow. The setting applies to email and in-app notifications and is not supported for Slack or Teams alerts and document generation.
  • Manually running a workflow does not override any scheduled workflows.
  • Manually running a workflow will bypass all trigger criteria but will respect workflow conditions.
  • You can specify whether to run the workflow on the entire sheet or on specific rows.