Print a sheet or report from Smartsheet

Applies to

Smartsheet
  • Pro
  • Business
  • Enterprise

Smartsheet prints to a PDF by default. You can also export your data to other programs. To learn more see Export a sheet or report

If you want to print only selected rows, see Print selected rows from a sheet or report. 

To print this

Do this

Sheet

Gantt Chart

Report

Click Print Print button on the toolbar at the top of the Smartsheet window.
NOTE: Printing creates a PDF file. You can then print the file or view it with your favorite PDF viewer.

From Card View, the contents of a single row or card.

Right-click the left edge of the row or card and click Print.
NOTE: The card will print in a vertical, form layout.

To create a PDF

  1. Click Print Print buttonon the toolbar at the top of the Smartsheet window to display the Print Setup (PDF) form.
    Options in the Print Setup (PDF) form will differ depending on the view you select before printing.
    The image below shows the Print Setup (PDF) form for Gantt View. You’ll see different options for Grid View.
    Print form
  2. Select the options you want to apply to the PDF and then click OK. Based on your browser settings, the PDF will either open immediately or download to your computer.
    Smartsheet saves your print settings for the next time you create a PDF.
    Use the keyboard shortcut Ctrl + J in Windows (Command + Option + L on a Mac), to open the folder and locate the file.
  3. Open the PDF and print as usual.