Smartsheet Integrations for Adobe Creative Cloud

Applies to

Smartsheet
  • Business
  • Enterprise

Capabilities

Who can use this capability

Licensed users with Owner, Admin, or Editor permissions can upload a proof for review.

Any user type (including free users) can review and provide feedback on a proof.

Smartsheet for Photoshop, Adobe XD, Illustrator, and InDesign are integrations that allow you to find assignments and manage proofs directly from your Adobe Creative Cloud applications. 

Without leaving your Creative Cloud app, you can:

  • Go to specific rows in Smartsheet to review details and download attachments.
  • Upload the file you’re working on directly to the proof on a specific row.
  • Request feedback on proofs from any stakeholder.
  • Open the external proofing page to view feedback on a specific proof.

To upload or manage proofs with the integrations, you must have access to proofing in Smartsheet and a license for Adobe Creative Cloud. For more information about proofing, see Use Proofing to Collaborate on Content.

Supported versions

Smartsheet integrations for Adobe Creative Cloud is compatible with Photoshop, Illustrator, InDesign, and XD for Mac and Windows devices.

Supported versions include:

  • Photoshop 2019 (v20), 2020 (v21), 2021 (v22)
  • Illustrator 2019 (v23), 2020 (v24), 2021 (v25)
  • InDesign 2019 (v14), 2020 (v15), 2021 (v16)
  • XD (v37 and higher)

Integrate with Photoshop or XD

To set up the integration, you’ll first install the plugin. Then enable it from Photoshop (Ps) or XD.

Install the plugin

If your organization manages Adobe installations through your IT team, ask your IT team to add the plugin to the Adobe tools distribution package. 

To add the Photoshop or XD plugin through the Adobe Creative Cloud Marketplace, follow the steps provided by Adobe in the Packages section of the Admin Console overview. Access details about the Smartsheet integrations for Adobe Creative Cloud on the Smartsheet Marketplace.

If you installed Adobe yourself instead of receiving it from your IT team, install the plugin for Ps here in the Creative Cloud Marketplace, the plugin for XD here in Creative Cloud Marketplace. You may need administrative rights on the computer you’re using to perform the installation. If you aren’t an admin of your computer, then you’ll want to work with your IT team to install the extension.

Enable the plugin and log in

To enable and log in to the plugin:

  1. Restart the applicable Adobe application
  2. Open the toolbar in Ps or XD (whichever one you downloaded the plugin for).
  3. In the toolbar, select Plugins > Smartsheet. The Smartsheet plugin appears in the right toolbar or a pop-up.
  4. Log in to your Smartsheet account through the extension window.

Integrate with Illustrator and InDesign

To set up the extension, you’ll first install the plugin. Then enable it from Illustrator or InDesign.

Install the extension

If your organization manages Adobe installations through your IT team, ask your IT team to add the extension to the Adobe tools distribution package. 

To add the Adobe extension through the Adobe Creative Cloud enterprise console, follow the steps provided by Adobe in Including extensions in your package. Access the Smartsheet Extension for Adobe Creative Cloud in the Smartsheet Marketplace.

 

If you installed Adobe yourself instead of receiving it from your IT team, you can install the extension for Illustrator and InDesign from Adobe Exchange —as long as you have administrative rights on your computer. If you aren’t an admin on your computer, work with your IT team to install the extension.

Enable the plugin and log in

Restart the applicable Adobe application

  1. Open the toolbar in your Adobe application of choice. (Photoshop, Illustrator, and/or InDesign)
  2. In the toolbar, select Window > Extensions > Smartsheet.
  3. The Smartsheet extension will appear and open in the right toolbar or in a pop-up.
  4. Log in to your Smartsheet account through the extension window.

Upload and manage proofs with the integrations

The integrations allow you to upload a new file, view column data, download attachments, and send collaborators proofing requests. Open the sheet and then select the row you want to work with. 

Now you can:

  • Open the sheet in a new window by selecting the sheet link
  • Select “View Comments” to open the external review page for your proof
  • Select the + icon to add your proof to the row
  • Send an email to invite others to review your proof

Tips for Smartsheet integrations for Adobe Creative Cloud

  • Comments and annotations for your proof will not appear in the Smartsheet panel of your Adobe application. To view proof comments and annotations, select View Comments in the Smartsheet panel. 
  • If you have access to a large number of sheets or have complex folder structures in Smartsheet, the sheet selector may be slow. 
  • You cannot remove an image from a proof or delete a proof from the Smartsheet panel in your Adobe application. However, you can delete versions of a proof.
  • You must upload pages and artboards to a proof one at a time.