Sort and Filter Your Schedule

Applies to


From the Schedule, select the box in the upper-left corner to display the sidebar menu. Use this menu to switch between the People view and Project view, and to filter and sort the information you want to display.

Filtered out information is displayed in light gray on the Schedule.

Switch between People and Project View

People View Sort By Options

People View - Sort By

  • First Name (default): People are sorted alphabetically by first name on the Schedule

  • Last Name: People are sorted alphabetically by last name on the Schedule

  • Role: People are sorted by their role in alphabetical order

  • Discipline: People are sorted by their discipline in alphabetical order

  • Availability: This allows you to sort your team from most to least available. From here, you’ll be able to see who on your team can take on work for certain project types, or who is available within a specific period of time


Filters in People view:

  • Everyone (default) – the entire organization

  • Billable – choose only billable or non-billable people. Non-billable people have a 0% utilization target in their profile settings.

  • Role – only people with a shared title or position

  • Discipline – only people of the same department(s) or who perform the same type of work

  • Project – only those people on a specific project or other event, such as Vacation or Sick

  • Team Member - only the people and/or placeholders you select

  • People Tags - only people with specific tags

  • Clients - only the assignments that relate to selected client work

  • Location - only the people based in selected location

  • Team Member Type - only your people (Confirmed) or placeholders (Placeholders)

  • Work Status - only assignments that are marked with your selected status

  • People Custom Fields - only the people who match the custom criteria you’ve set

Use Saved Views to save your filters and pull up a customized view of the Schedule anytime. Select Saved Views > Save Current View and enter the name of your saved Schedule view.

Project View Sort By Options

Project View - Sort By

  • End Date (default): Projects are sorted with the project with the earliest end date first

  • Start Date: Projects are sorted with the project with the earliest start date first

  • Project Name: Projects are sorted alphabetically by name

  • Client: Projects are sorted alphabetically by Client name

Filters in Projects view:

  • Every Project (default) – all active projects

  • Project – select one or multiple projects to view

  • Project Type – only the selected project types

  • Client – only the projects that relate to the selected client work

  • Project Tags – only projects with specific tags

  • Project Custom Fields - only the projects that match your business-specific criteria



On the People View of the Schedule, use filtering options to build a skilled team. Add Custom Fields to people with specific skills so you can easily find them when assigning and reassigning work that requires those skills.

Sort By - Skill

Saved Views

Use Saved Views to save your filters and pull up customized views of the Schedule anytime. Everyone with access to the Schedule has the option of creating their own saved views under "My Views". These views will be accessible only to the person who saved the view. There are also Shared Views. These views are accessible to any user within the organization. Shared views can only be created by account administrators.

Saved Views