Add Custom Fields for People and Projects

Applies to

Resource Management

Capabilities

Who can use this capability

You must be an Administrator on Resource Management to add custom fields.

Custom fields allow you to add properties to Projects and People. This extra detail provides helpful insights for scheduling and planning and makes reporting more powerful.

  • For People, Custom Fields can add properties like skills, certifications, managers, and organization structure to profiles.
  • For Projects, use Custom Fields to add business-specific criteria to your projects and specify properties such as portfolio editor, project priority, the likelihood of closing, business unit, project IDs, and location.

When you integrate Resource Management with other business tools or systems, add Custom Fields using the same tags or identifiers in your other tools.

Projects and People can have multiple Custom Fields. You can filter those fields on the Schedule, Project Portfolio Page, or Reports.

Creating custom fields

Only Administrators can add custom fields.

  1. Go to Account Settings > Project Custom Fields or People Custom Fields.
  2. Select Add, and fill out the following information:
     
    • Field Name: The display name for the Custom Field and its filters.
    • Field Description: Describes how this Customer Field should be used (optional).
    • Field Type: Select Text Field, Drop Down Menu, or Multiple Choice Drop Down Menu. Drop Down Menu, and Multiple Choice Drop Down Menu allows you to specify the options that will appear.
    • Default Value: The value that new projects or people will have pre-populated in this field. Select Apply default value to existing projects/people to have this value populate existing assignments, too.
    • How is this field used?: Determine whether you want this value:
      • Visible on the Project or Personal Page
      • A filter option throughout the account
      • Editable only by administrators (People Custom Fields only)
         
  3. Select Save to create your Custom Field. The new field will appear on all Projects or People with the default values if applicable. Administrators and Portfolio Editors can edit custom fields in Project Settings or Profile Settings, as applicable.

Updates on custom fields

If you update a Custom Field in Account Settings, the update appears in all Projects and People using the field. 

If you remove a custom field from Account Settings, the Project or Person will retain that value within their setting. As long as at least one Project or Person has that value attached to their settings, the option will still appear in the filtering options on the Schedule and in Reports.

Filtering

Filtering a Custom Field in Reports allows you to show specific items in a data set. For example, you can filter on high-priority projects or projects belonging to a particular portfolio editor. You can apply multiple filters. You will only see filters available in the data you have grouped.