Control personal profile details for users

As a System Admin, you can manage user profile visibility in Smartsheet.

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

Permissions:

  • System Admin

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

If you're a System Admin, you can control the level of profile detail that’s shown to people in your organization versus what’s shown to people outside your organization.

  1. Sign in to Admin Center.
  2. Select the Menu icon in the upper-left corner of the screen.
  3. Navigate to Settings > Branding & Personalization > Profile Visibility.
  4. Under the Internal visibility and External visibility cards, use the toggles to activate or deactivate the Contact details and Profile photo options.

When others see personal profile cards, they only see the level of detail that you allow, such as photo, details, or both.

Manage profile visibility in Admin Center

Edit a user's profile details

  1. Sign in to Admin Center.
  2. Select the Menu icon at the upper-left corner of the screen.

  3.  Navigate to Users and Groups > User Roles and Reports.

    The User Management page displays.

  4. Hover over the name of the person whose profile you want to edit and select   Edit user button in Admin Center
  5. Go to the Profile tab to edit that person’s profile information. You can't perform bulk updates on user profile information.
Edit user's profile details