Manage your personal profile

A personal profile makes it easier for others to identify who you are as you collaborate in Smartsheet. 

Who can use this?

Plans:

  • Smartsheet
  • Pro
  • Business
  • Enterprise

View someone’s personal profile card

When you hover your pointer over a user's name or email address in the following locations, their personal profile card appears.

  • Contact list columns in the sheet
  • The sharing form
  • Card view
  • Your Smartsheet contacts list

Below is an example of a personal profile card.

Smartsheet contact card

Your personal profile determines what's displayed on your card.

Edit your personal profile

You can only make changes to your personal profile on the web app. If you're using the Smartsheet mobile app (Android or iOS), sign in to Smartsheet on a desktop browser.

Aside from your name and email address, you can add or edit the following items:

  • Profile photo
  • Job title
  • Department
  • Company name
  • Work phone number
  • Mobile phone numbers

To add or update personal profile details

  1. On the left navigation bar, select Account. 
  2. Choose Personal Settings.
  3. In the Personal Settings dialog, select Profile.
  4. Make the desired changes to your profile. 
  5. Select Save.

Control how others see your personal profile information

If you're on a Business plan or Enterprise plan, you can configure the privacy of your profile information. You can control whether people from inside or outside your organization can see your photo, profile information, or both.

To customize your profile visibility

  1. On the left navigation bar, select Account.
  2. Choose Personal Settings. 
  3. In the Personal Settings dialog, select Profile. 

  4. In the Visibility section, select Customize. 

    The Profile Visibility dialog appears, and has two sections:

    • Inside: [Your organization]
    • Outside: [Your organization].
  5. In those sections, select or clear these options:
    • Show Photo 

    • Show Details
       

      Can't select the options? It's likely your System Admin (SysAdmin) limited or changed profile visibility at the organization level. If that's the case, you can't change these visibility settings. 

  6. Select Save.

When others view your personal profile card, they see only the level of detail (photo, details, or both) that you specified.

Your SysAdmin can view your profile information, regardless of your personal settings.