Share a Dashboard

There are three ways that you can give others online access to your dashboard:

• Drag the dashboard into a workspace from Browse.
• Share it directly with the Share button at the top of the dashboard
• Publish it with the Publish option in the File menu. 

You can also print your dashboard by choosing Print from the File menu in the upper-left corner of your screen. 

Store a dashboard in a workspace

You can share a dashboard with a collection of people by storing it in a workspace.

People with permission to edit content in the workspace automatically have permission to view the dashboard, but to edit the dashboard, they require admin permission.

People shared to a dashboard with Editor or Commenter permissions through a workspace can't edit the dashboard.

For more information about using a workspace for sharing, see Workspace Sharing and Moving Existing Items into a Workspace.

Publish a Dashboard

To publish a dashboard, select the Publish button in the upper-right corner of the dashboard.

A published dashboard automatically refreshes once every 10 minutes. This behavior can't be customized or deactivated.

Share a dashboard

1. Open the dashboard that you want to share.
2. Select the Share button at the top of the dashboard.

If your dashboard lives within a workspace, you can choose to share the whole workspace or just the specific Smartsheet item from the Share button dropdown.

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3. Under Invite people and groups, type or select the email addresses of the people or groups you want to share the dashboard with. Separate multiple email addresses with a comma or semicolon.
4. In the Permissions box, select Admin or Viewer.
5. Under Customize message, choose whether to send a notification email, to modify the subject line, or to create a personal message to clarify with collaborators about why you're sharing the dashboard with them.
6. Select Share.

To change a collaborator's permission level or to stop sharing the dashboard with a collaborator:

1. Select the Share button at the top of the dashboard.
2. Open the Collaborators section, hover over the name of the person or group, and choose one of the following:
   • To change the permission level, select a new one from the dropdown list.
   • To remove the collaborator from the list, select the Remove From Sharing button (the X to the right of the permission level).