Use search to find Smartsheet items

You can search Smartsheet items such as:

• Sheet names
• Report names
• Dashboard names
• Form names
• Rows
• Attachment names
• Sheet summaries
• Conversations
• Folders
• Workspaces
• Template names

When searching for form names, you only see those for which you have access in the underlying sheet.

To find Smartsheet items:

1. On the desktop, select the search bar in the top right corner of the page. On the mobile app, select the search bar at the top of your screen.
2. Enter your search terms in the search box.
3. On desktop, select More Results if the item doesn't appear in the autocomplete list, or hit enter to open the global search modal. 

Refine your search results

Select More Results. In the Search results window, select the down arrow for each field and check the filter boxes to refine your search results accordingly: 

• Type: Smartsheet file type. 
• Modified: When the file changed last.
• Location: 
  • Current Sheet (only available when on a Sheet)
  • Workspaces
• Sort:
  • Recommended: Default Smartsheet sort.
  • Date modified : Sort by ascending or descending

Tips for using search

• For an exact match on the search term entered, wrap the term with double quotes: "search term"
  ABC-123.4
• To find terms in a specific sheet, open the sheet and then run the search. You can refine your search to only include results in the Current Sheet.
• You can search for attachment titles and descriptions, but can't search the contents in attachments.
• If you haven't used your account for more than six months, it can take up to 24 hours for your search results to populate. Search is faster once the first set of results appears. Contact support if your search takes more than 24 hours.

Prefix wildcard queries (for example *project) are no longer supported. If you use a prefix wildcard query, you receive results, but the search function ignores the prefix wildcard.