Share an Attached File Through Email

Anyone with access to a sheet or workspace can send its associated file attachments to others through email. When you do this, recipients will receive a link they can click to download a copy of the attachment or attachments.

TIP: You can also send comments or comment threads through email. For more information, see Have Targeted Conversations with Comments.

  1. Open the Attachments Summary form:

    • To open the form from a row, click the row menu (to the right of the row number), and select Attachments.

    • To open the form from a sheet, open the sheet and click Attachments in the right sidebar of the Smartsheet window.

      Right sidebar

    • To open the form from a workspace, click the Menu icon in the upper-left corner of the Smartsheet window to open the left panel. From Home > Workspaces, click the name of the workspace, and click the Attachments icon in the upper-right corner of the window.

  2. Select the check box to the right of the attachment that you want to send, and then select Actions > Send Selected Attachment to display the Send Attachment form.

    NOTE: If you want to send one attachment only, you can click the email icon to the right of the attachment.

  3. In the Send Attachment form, enter the email address of the recipient. (To enter multiple email addresses, separate each with a semicolon.)

  4. (Optional) Select Cc me to receive a copy of the email.This is the only way to track that you've sent the attachments from Smartsheet.

  5. Click Send.

The recipients will receive an email with a link they can click to download the attachment. If you send multiple attachments, clicking the link will download a ZIP folder containing all of them.

NOTE: The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.

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