Anyone with access to a sheet or workspace can send its associated file attachments to others through email. You can send an attachment, regardless of where a file is attached in the sheet (it can be attached to a row, to the sheet, or in a comment).
When you send an attachment, recipients will receive a link they can click to download a copy of the attachment or attachments.
The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.
System Admins for Enterprise and Premier accounts can disable any file attachment options. (See Manage Global Account Settings.)
Email a single attachment
In the sheet:
- Click the Attachments icon in the right panel.
The Attachments panel appears.
- Hover over the attachment that you'd like to email and click the Menu icon > Send File.
The Send Attachment window appears.
- Type the email addresses of the people that you'd like to share the attachment with, type a description to provide more context to the email, and click Send.
The recipients will receive an email message with a link they can click to download the attachment.
The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.
Email multiple attachments
In the sheet:
- Click the Attachments icon in the right panel.
The Attachments panel appears.
- Check the box next to each attachment that you'd like to share through email.
- Click Actions > Send Files.
The recipients will receive an email message with a link they can click to download the attachment. If you send multiple attachments, clicking the link will download a ZIP folder containing all of them.