Share a Smartsheet Attachment Through Email

Applies to

Smartsheet
  • Pro
  • Business
  • Enterprise

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Capabilities

Who can use this capability

Owners, Admins, and Editors on a sheet can add, version, or delete attachments.

Anyone with access to the sheet can view and download attachments.

You can send an attachment in an email to anyone with a valid email address.

Some online storage services require people to have additional permission settings before they can access or edit the file.

The capabilities discussed here apply to all plan types.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Anyone with access to a sheet or workspace can send its associated file attachments to others through email. You can send an attachment, regardless of where a file is attached in the sheet (it can be attached to a row, to the sheet, or in a comment).

When you send an attachment, recipients will receive a link they can click to download a copy of the attachment or attachments.

The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.

System Admins for Enterprise accounts can disable any file attachment options. (See Manage Global Account Settings.)

Email a single attachment

In the sheet:

  1. Click the Attachments icon in the right panel.The Attachments panel appears.
     
  2. Hover over the attachment that you'd like to email and click the Menu icon Vertical three dot menu icon > Send File.

    Attachment dropdown with Send attachment selected
     
  3. In the Send Attachment window, enter the email addresses of the people that you'd like to share the attachment with, type a description to provide more context to the email, and click Send.

The recipients will receive an email message with a link they can click to download the attachment.

The link in the email will expire after 30 days or after it's been clicked 100 times. This is a security precaution to prevent unlimited access to your files. If needed, you can re-send the attachment through email to generate a new link.

Email multiple attachments

In the sheet:

  1. Click the Attachments icon in the right panel. The Attachments panel appears.
  2. Check the box next to each attachment that you'd like to share through email.
  3. Click Actions > Send Files.

The recipients will receive an email message with a link they can click to download the attachment. If you send multiple attachments, clicking the link will download a ZIP folder containing all of them.

If you want to set a Group as the recipient when sending attachments, you must be a member of that group. If you are not a Group Admin, please reach out to your System Admin or a Group Admin in your account to be added to the group.