To share multiple Smartsheet items at the same time, use a workspace. For example, to share a collection of sheets, reports, and dashboards, place them in a workspace that is shared to people in a specific department at your organization.
The level of access people have to items in a workspace is controlled by their sharing permission levels. To learn more about sharing items in a workspace, please see Workspace Sharing and Manage Items in a Workspace.
To create a new workspace:
- Click the Menu icon (upper-left corner of the Smartsheet window) > Home.
- Click Create and select Workspace.
- Enter a name for the workspace and then click OK.
The new workspace appears under the Workspaces section of the left panel. For example, in the image below, the workspace Project X is accessible from the left panel. To access the workspace and its contents, click the name of the workspace in the left panel—the workspace name will appear at the top of the right panel (circled below).