Applies to

Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Capabilities

Who can use this capability

Resourcing Administrators, Portfolio Editors, and Project Editors can create and manage projects.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Create a new project

You can create new projects individually on the project page or in bulk using the project importer.

PLANS

  • Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Permissions

Resourcing Administrators, Portfolio Editors, and Project Editors can create and manage projects.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

New projects appear on your organization's project portfolio page.

Creating single projects

To create a new project:

  1. In the top right corner of the project portfolio, select New Project.
  2. Enter a project name and project type. Enter additional details as available. 
    • Client: select a client from the list, or create a new one
    • Project Code: optional internal project codes
    • Duration: specify the number of working days of the project to generate your end date. Understanding how many workdays a project will take is useful for projects that overlap with holidays and weekends.
    • Custom fields: custom fields allow you to add and track specific information about your projects and people. 
    • Notifications: enable or mute notifications about changes to this project.
    • Budgets: learn more about creating and managing budgets
    • Phases: learn more about using phases for projects
    • Bill Rates: learn more about configuring bill rates
    • Lock/Unlock time entries: set time entries to lock when your team submits their hours. 
    • Project owner: Specify the person who acts as the project manager or main point of contact for the project. Only active Resourcing Admins will appear in this dropdown list.
  3. At the bottom of the page, select Save. You can now add people to your project.

Adding project members

If additional stakeholders, such as an executive sponsor, need access to the project, you can add them as project members. Members can edit project settings, make assignments, and run reports on the project.

To add project members:

  1. Open project settings, then select Project Members.

  2. Select Add Members, select the people you want to add, and then select Add.
     

    Due to their restricted access to Resource Management, you cannot add contractors as project members.

  3. At the bottom of the page, select Save. You can now add people to your project. 

Importing multiple projects 

You can also batch-import projects using a spreadsheet. Learn more about importing multiple projects.

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