Applies to
Capabilities
Who can use this capability
You need to be a licensed user to access Smartsheet Control Center.
Smartsheet Control Center limitations
Use this table as a reference for limitations and guidelines on how to manage your Smartsheet Control Center portfolio. Limits change when you use Portfolio WorkApps.
|
Smartsheet Control Center without Portfolio WorkApps |
Smartsheet Control Center with Portfolio WorkApps |
---|---|---|
Definition |
Multi-tier solution |
Single-tier solution with Portfolio WorkApps usage |
Portfolio (Smartsheet Control Center Program) |
||
Leads |
One Smartsheet Control Center primary lead and up to five additional leads |
One Smartsheet Control Center primary lead and up to five additional leads
One owner for a Portfolio WorkApps |
Pages in a Portfolio WorkApp |
- |
100 |
Roles in a Portfolio WorkApp |
- |
Up to 20 total roles at the Portfolio WorkApps level Two roles by default: Portfolio Users and Portfolio Admin |
Blueprints |
||
Blueprints in a program |
Between 1 and 30
This number varies depending on count of templates, profile data, and dynamic scope reports |
Between 1 and 30
This number varies depending on count of templates, profile data, and dynamic scope reports |
Blueprint templates |
90 assets in folder (this is including optional assets) |
90 assets in folder (this is including optional assets)
10 additional assets at the Project WorkApps level
Blueprints exceeding this limit cannot create a Portfolio WorkApps blueprint or Project WorkApps |
Roles per Project WorkApps Blueprint |
- |
20 total roles are available for Project WorkApps
16 roles for Project WorkApps are inherited from the Blueprint and are configured via contact columns in the Smartsheet Control Center Intake Sheet and Blueprint Builder
Customize four roles on the Project WorkApps itself after creation |
Dynamic Report Scope |
50 reports per Blueprint 5000 sheets per report |
50 reports per Blueprint 5000 sheets per report |
Summary sheets per Blueprint |
None Smartsheet Gov has an inbound cell link limit of 100,000 |
None |
Intake summary fields |
20 |
20 |
Projects |
||
Total projects per program (active and archived)
Exceeding this limit may slow load times |
Programs with more than 5,000 projects begin to experience performance degradation in the Smartsheet Control Center UI |
20,000 Projects with Project WorkApps |
Projects per blueprint
Exceeding this limit may create cell-link propagation and creation latency or creation issues |
Variable
The number of projects supported by a single blueprint depends on the number of profile data fields in your Intake Sheet The following limits apply:
|
5000
Blueprints exceeding this limit continue to provision up to the variable cap for the blueprint, but you cannot create new Project WorkApps past this point
|
Users and groups in WorkApps roles |
- |
Each role in a Project WorkApp has 100 available slots for groups or individual users
Up to 20 individual users per role can come from the associated contact column in the Smartsheet Control Center Intake Sheet If you are using groups for sharing, you need to set it on the individual Workapp |
Performance expectation |
||
Performance is based on size and complexity of projects; P95 values represent the rate performance we would expect to see from the Smartsheet API for solutions in the 95th percentile of complexity and size | ||
Provisioning |
40 auto-provisioning projects per hour (P95)
You can batch auto-provisioning from the intake sheet Rate limits per hour apply |
N/A |
Global Update |
30 projects per hour (P95) |
N/A |
Archiving |
10 projects per hour (P95) |
N/A |
Note - Portfolio users role (rolled up from users in various projects in the Portfolio WorkApps) can support up to ~66,000 users right now |
Make space for more projects
You can still create projects if you reach Blueprint Summary Sheet limitations, but the Profile Data from those projects does not link to the Blueprint Summary sheet.
To get more space on your Blueprint Summary sheet:
- Delete unnecessary Profile Data columns.
- Delete extra columns on the Summary Sheet.
- Use multiple summary sheets.
- Use Project Archiving to remove completed project rows.
Consider the limitations when you create your Blueprint Summary sheet—they determine how many projects you can create and link.