Use this table as a reference for limitations and guidelines on how to manage your Smartsheet Control Center portfolio. Limits change when you use Portfolio WorkApps.
Only Enterprise plan users have access to Portfolio WorkApps.
Smartsheet Control Center without Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps | |
---|---|---|
Definition | Smartsheet Control Center without Portfolio WorkApps Multi-tier solution Single-tier solution with no Portfolio WorkApps usage Solutions created before the launch of Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps Single-tier solution with Portfolio WorkApps usage |
Portfolio (Smartsheet Control Center Program)
Smartsheet Control Center without Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps | |
---|---|---|
Leads | Smartsheet Control Center without Portfolio WorkApps One Smartsheet Control Center primary lead and up to five additional leads | Smartsheet Control Center with Portfolio WorkApps One Smartsheet Control Center primary lead and up to five additional leads
One owner for a Portfolio WorkApps
Smartsheet Control Center Additional Leads are added automatically as Portfolio WorkApp Admins |
Pages in a Portfolio WorkApp | Smartsheet Control Center without Portfolio WorkApps - | Smartsheet Control Center with Portfolio WorkApps 100 |
Roles in a Portfolio WorkApp | Smartsheet Control Center without Portfolio WorkApps - | Smartsheet Control Center with Portfolio WorkApps Up to 20 total roles at the Portfolio WorkApps level Two roles by default: Portfolio Users and Portfolio Admin |
Blueprints
Smartsheet Control Center without Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps | |
---|---|---|
Blueprints in a program | Smartsheet Control Center without Portfolio WorkApps Between 1 and 30 (Recommended)
This number varies depending on the count of templates, profile data, and dynamic scope reports | Smartsheet Control Center with Portfolio WorkApps Between 1 and 30 (Recommended)
This number varies depending on the count of templates, profile data, and dynamic scope reports |
Blueprint templates | Smartsheet Control Center without Portfolio WorkApps 90 assets in folder (this is including optional assets) | Smartsheet Control Center with Portfolio WorkApps 10 additional assets at the Project WorkApps level
Blueprints exceeding this limit can't create a Portfolio WorkApps blueprint or Project WorkApps |
Roles per Project WorkApp blueprint | Smartsheet Control Center without Portfolio WorkApps - | Smartsheet Control Center with Portfolio WorkApps 20 total roles are available for Project WorkApps
16 roles for Project WorkApps are inherited from the blueprint and are configured via contact columns in the Smartsheet Control Center intake sheet and blueprint builder
Customize four roles on the Project WorkApps itself after creation |
Dynamic Report Scope | Smartsheet Control Center without Portfolio WorkApps 50 reports per blueprint 20,000 sheets per report | Smartsheet Control Center with Portfolio WorkApps N/A |
Summary sheets per blueprint | Smartsheet Control Center without Portfolio WorkApps None Each summary can have <=500,000 cell-links (inbound) | Smartsheet Control Center with Portfolio WorkApps None Each summary can have <=500,000 cell-links (inbound) |
Intake summary fields (Fields to configure in the Smartsheet Control Center blueprint builder UI to link from summary back to intake) | Smartsheet Control Center without Portfolio WorkApps 20 | Smartsheet Control Center with Portfolio WorkApps 20 |
Projects
Smartsheet Control Center without Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps | |
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Total projects per program (active and archived)
Exceeding this limit may slow load times | Smartsheet Control Center without Portfolio WorkApps 60,000 | Smartsheet Control Center with Portfolio WorkApps 60,000 projects with Project WorkApps |
Projects per blueprint
Exceeding this limit may create cell-link propagation and creation latency or creation issues | Smartsheet Control Center without Portfolio WorkApps
The number of projects supported by a single blueprint depends on the number of profile data fields in your intake sheet The following limits apply:
| Smartsheet Control Center with Portfolio WorkApps
Blueprints exceeding this limit continue to provision up to the variable cap for the blueprint, but you can't create new Project WorkApps past this point |
Users and groups in WorkApps roles | Smartsheet Control Center without Portfolio WorkApps - | Smartsheet Control Center with Portfolio WorkApps Each role in a Project WorkApp has 100 available slots for groups or individual users
Up to 20 individual users per role can come from the associated contact column in the Smartsheet Control Center intake sheet If you're using groups for sharing, you need to set it on the individual WorkApp |
Performance expectation
Performance is based on size and complexity of projects; P95 values represent the rate performance we would expect to see from the Smartsheet API for solutions in the 95th percentile of complexity and size.
Smartsheet Control Center without Portfolio WorkApps | Smartsheet Control Center with Portfolio WorkApps | |
---|---|---|
Provisioning | Smartsheet Control Center without Portfolio WorkApps 40 auto-provisioning projects per hour (P95)
You can batch auto-provisioning from the intake sheet Rate limits per hour apply | Smartsheet Control Center with Portfolio WorkApps N/A |
Global Update | Smartsheet Control Center without Portfolio WorkApps 30 projects per hour (P95) | Smartsheet Control Center with Portfolio WorkApps N/A |
Archiving | Smartsheet Control Center without Portfolio WorkApps 10 projects per hour (P95) | Smartsheet Control Center with Portfolio WorkApps N/A |
Portfolio users role (rolled up from users in various projects in the Portfolio WorkApps) can support up to ~66,000 users right now.
While provisioning, the project folder may say Creating project [insert name], and the template items start to appear for the profile data to be linked. Once the provisioning is complete, all items within the project folder and the folder itself have the appropriate name.
Things to consider
A Smartsheet Advance package or Smartsheet Advanced Work Management is required for the higher tiers of active projects per blueprint. The maximum number of Control Center active projects per blueprint are:
Package | Active projects per blueprint |
---|---|
Package Control Center Add-on | Active projects per blueprint Up to 5,000 active projects** |
Package Advance Silver | Active projects per blueprint Up to 10,000 active projects |
Package Advance Gold & Platinum Advanced Work Management | Active projects per blueprint Up to 20,000 active projects |
Active Projects = Control Center provisioned projects - archived projects - deleted projects
** The up to 5,000 active projects per blueprint limit also applies to the Smartsheet Control Center add-on packages first sold before April 1, 2024.
If you have requirements that exceed our limitations, contact Smartsheet support or our Professional Services Team. We would love to learn how we can better serve you.