Smartsheet Control Center limitations

Applies to

Smartsheet Advance Package

Use this table as a reference for limitations and guidelines on how to manage your Smartsheet Control Center portfolio. Limits change when you use Portfolio WorkApps (PWA). 

 

SCC

SCC with PWA

Portfolio (SCC Program)

Total projects (active and archived)

20,000

10,000*

Leads

1 Primary and up to 5 additional leads

1 Owner

Pages in Portfolio

n/a

50 

Roles in Portfolio

n/a

20

Blueprints

Blueprints in a program

8

10

Blueprint templates 

75 assets in a folder

50 pages per blueprint

Any SCC blueprint going above this limit, will not have a corresponding PWA blueprint created, PWA project instances will not get created as well. 

Roles per blueprint

n/a

20 per blueprint + 100 additional users per role.

Dynamic Report Scope

50 reports per Blueprint

5000 rows per report 

n/a

Summary sheets per Blueprint

25

n/a

Intake summary fields

20

n/a

Projects

Projects per portfolio (active and archived)

*Exceeding this limit may slow load times. 20,000 total projects will take under 1 minute to load.

20,000

10,000

Projects per blueprint

*Exceeding this limit may create cell-link propagation and creation latency or creation issues.

Combined 100,000 cell-links / cell-linked profile data columns (either intake or summary)

For example, a summary sheet with 100,000 combined cell-links / 30 profile data column = up to 3,333 projects.

Up to 1000. This may be lower; see the left column for cell-link limits.

Any projects created will not have a PWA project instance when the limit is met.

Roles per Project

n/a

30 per blueprint. 100 users per role. 20 users for intake sheet role. 

Rate

Provisioning 

40 auto-provisioning projects per hour (P95)

A user will be able to batch auto-provisioning from the intake sheet. Rate limits per hour will apply.

n/a

Global Update

30 projects per hour (P95)

n/a

Archiving

10 projects per hour (P95)

n/a


If you are planning a Portfolio with more than 20,000 projects or more than 2000 projects per blueprint, Portfolio WorkApps may not be the best fit. Contact Support to deactivate Portfolio WorkApps. If you are unsure how many projects you'll need, you can continue with Portfolio WorkApps, but after 2000 projects, SCC will not add new projects to your Portfolio WorkApp.You can still view the files in Smartsheet, outside WorkApps.

Make space for more projects

Once you’ve hit Blueprint Summary Sheet limitations you can still create projects, but the Profile Data from those projects won’t be linked to the Blueprint Summary sheet. 

To get more space on your Blueprint Summary sheet:

  • Delete unnecessary Profile Data columns.
  • Delete extra columns on the Summary Sheet.
  • Use multiple summary sheets.
  • Use Project Archiving to remove completed project rows.

Consider the limitations above when you create your Blueprint Summary sheet—they determine how many projects you can create and link. 

Use Project Archiving to free up space as you need it.