Define Your Work With Sheet Summary

Applies to

  • Business
  • Enterprise


Who can use this capability

The sheet Owner and Admins can add new sheet summary fields, edit field properties, and type in existing locked or unlocked fields.

The sheet Owner, Admins, and Editors can type in existing, unlocked fields. A license is required to add new sheet summary fields, edit field properties, and type in existing locked or unlocked fields.

An Unlicensed Admin can edit unlocked sheet summary fields.

Sheet summary provides a standard location to define, organize, and report on custom project, business, and summary level information. Explore the context of your sheet summary from the right panel alongside your sheet data.

Sheet Summary pane open on the right side with icon highlighted


Access the sheet summary

Click the Summary icon Sheet Summary Icon in the right panel to expand the sheet summary panel.

Summary fields provide you with space to enter various summary level information.

Create new sheet summary fields

With your sheet summary open:

  1. Click the Add Field button at the bottom of the sheet summary.
  2. Choose the appropriate field type for the information you want to display. Use the Summary Field Types table below to help with selecting the fields you want.
  3. Type a name for your field and select OK. A new, blank field will appear on the sheet summary.
  4. Make other desired changes (add new fields, edit properties, add data to a field) and click the Save button in the top toolbar of your sheet.

To preserve your changes to the sheet summary, you must save your sheet. More information can be found in the Save and Refresh Sheets article.

Now your sheet summary is all set up! You can come back to it at any time to change the structure, change summary field properties, apply formatting to summary fields, and add data to them.

Summary field types

Field type Description
Text/Number Text descriptions or numbers (for example: project summary, overall budget)
Contact List Display someone from your available contacts (for example: the project manager or a point of contact)
Date An important date (for example: the start or finish date of a project)
Dropdown List Choose a dropdown option from a custom list (for example: department name, project type, project status)
Checkbox A checkbox that can be checked or unchecked
Symbols Collections of visual icons (for example: harvey balls, stars, signal bars)

Sheet Summary maximums

Sheet Summary supports the following:

  • Up to 200 fields (does not count against sheet columns)
  • Field Names up to 50 characters
  • Field values equal to cell sizes
  • Up to 500 drop down options

Adjust formatting, field properties, and add links or images to fields

New summary fields can contain data, hyperlinks, images, and more. 

To adjust the formatting in new and existing summary fields click the Menu icon next to the title of a summary field to adjust formatting and settings (for example: number and currency formatting or lock properties).

Sheet Summary Field menu accessed via the More icon