Share a Smartsheet attachment through email

You can email an attachment from a comment, row, or sheet. Recipients can download the attachment from the link in the email. 

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

Permissions:

Anyone with access to a sheet or workspace can send its associated file attachments to others through email.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

 

The link in the email expires in 30 days or after it's been clicked 100 times (whichever comes first). This prevents unlimited access to sent files. If needed, you can re-send the attachment--this generates an email with a new link to the attachment.

 

Email a single attachment

In the sheet:

  1. Select the Attachments icon to open the attachments panel.
     

  2. Hover over the attachment that you'd like to email and select the Menu icon Vertical three dot menu icon > Send File. 

    Attachment panel with list of attachments and option to send them
  3. In the Send Attachment window, enter the email addresses of the people that you'd like to share the attachment with, type a description to provide more context to the email, and then select Send.

The recipients receive an email message with your description and a link to download the attachment.

Email multiple attachments

In the sheet:

  1. Select the Attachments icon to open the attachments panel.
  2. Check the box next to each attachment that you'd like to share through email.
  3. Select Actions > Send Files.

The recipients receive an email message with your description and a link to download a ZIP folder containing all the attachments. 

Recipients

You can send an attachment in an email to any valid email address.

Anyone with access to the corresponding sheet can view and download the attachments.

You can sent attachments to any Contact Group (group) you're a member of. If you are not a Group Admin, please reach out to your System Admin or a Group Admin to be added to the group.

Owners, Admins, and Editors on a sheet can add, version, and delete attachments.

System Admins for Enterprise plans can disable any file attachment options. Learn how to manage plan settings.