Search in Brandfolder

Users can use pins, sections, labels, advanced filters, and view options to search their organization’s Brandfolder.

Who can use this?

Plans:

Brandfolder

Permissions:

Users can search their organization’s assets.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Searching in Brandfolder by Smartsheet increases the findability of your most valuable assets. Exposing internal search functions helps you better understand the organization's taxonomy and makes it easier to find desired assets.

You can search in your Brandfolder or a specific collection of your Brandfolder.

To search in your Brandfolder:

When you select your Brandfolder, you arrive at the main page, where you can see the total number of Assets, Collections, and Workspaces it contains.

Below is the search bar, where you can type keywords related to the asset you’re looking for.

To search in a Collection:

Select the arrow at the right of the number of Collections in your Brandfolder and select the collection you want to search into.

When you select the Collection, you arrive at a similar screen where you’ll find the search bar to look for assets inside your collection.
Brandfolder Image Brandfolder search

Navigation

To clear search results, select the X in the results bar or hit the ESC key.
You can hit CMD+F on OSX or CTRL+F on Windows to begin searching from anywhere in the Brandfolder.

Narrow your search

Whether you are looking for assets in your Brandfolder or a Collection, you have four options to narrow down your search:

Any of these terms: Includes all options and allows flexibility for returned results. This is an ideal search when you aren’t sure of the asset name or tags. Only one of the terms must match for an asset to be returned.
- For example, when searching for cliff divers, the query will return any asset with cliff OR divers present in at least one indexed field.
All of these terms: This option allows more precision in your search by replacing the flexibility of OR with AND.
- For example, when searching for cliff divers, the result will return any asset with cliff AND divers across indexed fields. The two terms don’t need to be part of the same field (cliff could be in the name while divers might be a tag), but all terms must be present somewhere for an asset to match.
Contains this phrase: This option is a great choice if you know part of an asset’s name or a bit of text in its description.
- For example, when searching for cliff divers, using this phrase will pull in all assets that contain the phrase. An asset named "cliff divers" in the ocean would be returned as the name contains cliff divers. However, it won’t return results where the terms are spread across multiple indexed fields.
Exactly this phrase: This is the strictest of the four options and requires users to be precise when searching.
- For example, searching cliff divers with this option wouldn’t return an asset named cliff divers in the ocean in your results. You need to type the full name, nothing less and nothing more, for an asset to match.

Search operators

Brandfolder has a few search operators to easily customize search syntaxes.

OR is the default search operator, meaning if you search for blue gray, it will search for assets containing blue OR gray. By default, OR is implied as the operator to use between search terms.
AND allows for both search terms to appear in results. You can change the search operator to AND by explicitly adding the keyword AND (all caps) or && in between search terms.

tags:logo AND blue
tags:logo && blue

NOT can be added to the beginning of a search to pull the opposite of what you are searching for or to exclude something specific. For example, it can be used to find assets that do not include a certain tag.

NOT tags: "logo"

* an asterisk can be added to act as a wild card operator. Wildcard operators take the place of one or more characters in a search term.

NOT label: * will pull all assets that do not have a label associated with the asset.

Search options

Every Brandfolder is fully indexed, making finding the exact asset you need easy. Search is case insensitive (except for OR and AND search operators), meaning LOGO and logo return the same results.

Here's an exhaustive list of details you can use to scope your search:

Searchable topic	Search syntax
Approved	approved:true
Asset Key	asset_key:"key"
Asset Name	name:"asset name"
Asset Type	asset_type:"font"
Collection	collection:"collection name"
Created at	created_at:year-month-day created_at:>now-10m(assets created in the last 10 minutes)
Creator - assets uploaded by a certain user	creator: first name last name
Custom Fields single value	custom_fields.custom field key:"custom field value"
Custom Field with no value	NOT custom_fields.Example_Key:(*)
Custom Field multi-value	Custom_fields.custom field key:"Value 1" AND "Value 2" AND "Value 3"
Description	Description: "text from description"
Does not have comments	comments:false has_comments:false
Email	support@brandfolder.com
Expired	expired:true
Expired at	expires_at:year-month-day expires_at:[year-month-day TO year-month-day] expires_at:>now-30d
Expires in the next two weeks	expires_at:[now TO now+14d]
Extensions	extension:"jpg"
Filenames	filename:"filename here"
Has comments	comments:true has_comments:true
Labels	Labels:"label name"
Metadata	metadata.key:"value"
No availability set	NOT published_at:* NOT expires_at:* expired:false
Published At	published_at:year-month-day
Section name	section:"section name"
Size measured in bytes (example>90gb)	Size: (size:>90000000000)
Subcollection	collection:"subcollection name"
Tags	Tags:"tag" or tags.strict:"tag"
Template Assets	extension:"bftemplate"
Unapproved	approved:false
Updated at	updated_at updated_at:>now-1d (assets updated in the last day)
View only assets	view_only:true
Width & height	Width:3000 AND height: 3000

If you want to search phrases or terms with multiple words, wrap the phrase in quotation marks. For example, Brandfolder considers "blue fox jumps" as a single search term, whereas blue fox jumps counts as three separate search terms and results in searching for blue OR fox OR jumps.

Short hand search syntax

If you want to search for assets with multiple tags, there is no need to type tags:logo OR tags:"product shots" OR tags:image. This entire search can be written as

tags:(logo "product shots" image)

Remember OR is implied between search terms, and you can override the same query to use the AND operator with

tags:(logo AND "product shots" AND image)

Wild cards and "fuzzy" matching

If you want to find any asset that partially matches a search query, use the * wildcard operator like so

prod*

This will return assets that contain words like "product" or "production." Likewise, if you want to find assets that have words close to your search term (essentially misspellings) use the fuzzy match operator:

wednesday~

will match assets with Wednesday as well as the common misspelling wendsday.

Wildcards must be added at the end of the search syntax.

Reserved search characters

> < ( ) { } [ ] " * : are reserved characters and cannot be used as/in search terms. Instead, they can be used as search operators that modify your query as a whole.

Likewise, ! ? + - / ~ ^ = characters have special meaning, but Brandfolder's search is smart enough to know when you're searching for the phrase "Look out!" as opposed to looking for any asset that does not match the word "logo" (in the case of !logo).

Share searches

After you input the search syntax into the search bar, you can share that search. To do so:

Select Share Search Brandfolder Image at the end of the search bar.
A new modal will appear that states send the link below to someone and they will see this Brandfolder initially filtered for [search syntax].
Select Copy.
Distribute the link, anyone with the link can view the Brandfolder.

Applies to

Capabilities

Who can use this capability