Share exported documents

This article will cover sharing documents after they have been exported by using share links.

Who can use this?

Plans:

  • Brandfolder

Permissions:

  • Administrators

  • Designers

  • Authors 

 

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Share link

A share link is a live link that allows you to send your document to anyone, allowing them to view and download the document, regardless of their permissions in the platform. 

A share link can be used anytime, for example, when you need to send a document to a printer and the file is too large to email. You can simply provide the printer with the link, and they can download it.  

How to share exported documents

To use a share link, you need to export your document first. Once you have exported a document, you can use a share link to share your document externally. You can select the share link from two locations: Export screen and Preview screen

Export screen

1. Select a document and select Export.

2. Select the arrow next to the Download menu.

3. Select Share link

share link for exporting documents

Preview screen 

1. Select a document and select Export.

2. Select the document name to open the preview screen. 

3. In the bottom right-hand corner select the arrow next to Download.

4. From the expanded menu, choose Share link

Brandfolder Image
share link for exporting documents