Learning Track
This Help Article appears in the System Admin learning track. Get the most out of this learning track by starting at the beginning.
This Help Article appears in the System Admin learning track. Get the most out of this learning track by starting at the beginning.
System Admins can configure a data retention policy.
A data retention policy controls how your organization saves data for compliance or regulatory reasons, as well as how it disposes of data once the data is no longer required.
Use the Governance Data Policy Control to set your data retention policy, governing what data to keep and what data to purge.
You can only create one policy, but you can assign as many inclusion groups to that policy. The policy conditions as of now only support sheets and their attachments. The policy can apply to sheets older than a specified created on or last edited date.
Once you configure and activate your data retention policy, it runs in the background to ensure any data retained meets your compliance requirements.
If the scan discovers sheets and/or attachments do not comply with your policy, sheet owners are notified their data is not compliant and will be deleted if they do not take action. If they fail to take action to bring their items into compliance, the items will be deleted. They’ll receive an additional notification informing them of the deletion when it's complete.
You can enable or disable your policy at any time from Governance Controls.
When you update the policy, the scan runs as scheduled in the update. Any change to the policy restarts the time frame and adds (or removes) any included groups.
You can edit or disable your data retention policy, but you cannot delete it.
Owners can recover sheets if they do so before the policy permanently deletes the item.