Learning Track
This Help Article appears in the System Administration in 10,000ft learning track. Get the most out of this learning track by starting at the beginning.
People Availability
Applies to
10,000ft
This Help Article Appears in the Following Learning Tracks
Learning Track
This Help Article appears in the Project Management in 10,000ft learning track. Get the most out of this learning track by starting at the beginning.
Within each person's profile settings, Administrators and Project Managers are able to input information that impacts a team member's availability.
First and last day of work
Team members are considered unavailable before their first day of work and after their last day of work. Dates that are input here should be done with care as time suggestions (unconfirmed hours) will not be scheduled if a person is unavailable.
Part-time availability
The default work week for your organization (i.e. 8 hrs/day for 5 days/week) is set in Account Settings. This default work week informs the allocation % target on the Schedule, so you can schedule your team for 100% of their time (example: 40 hrs/week = 100%). For people who have availability that differs from the default setting, customize their availability by selecting the "Add part-time availability" button on their profile, then input the start & end dates for when their working duration differs from the default work week for your organization. If the individual will have part-time availability for an indefinite amount of time, you can leave the end date blank. Any assignments that overlap with a person’s non-working hours will not be counted towards the project budget, and time sheets for people who work part-time will only show suggested hours for the days available to that person.
While availability may typically be the same for everyone in your company, sometimes people are completely unavailable for projects during a period of time.
Making someone unavailable
While availability may typically be the same for everyone in your company, sometimes people are completely unavailable for projects during a period of time. In order to do this, you can set a part-time availability block in their profile. Set the start date of this block to the first day you want them to show as unavailable, and set the end date to the last day they will be unavailable. Enter "0 hours" for Monday – Sunday in this part-time block. 10,000ft will now show that this person is no longer available (i.e. available for 0 hours/day).