Configure holidays and weekends

Applies to

Resource Management

For more information about plan types and included capabilities, see the Smartsheet Plans page.

By default, a work week in Resource Management is five days. The work week begins on Monday, making Saturday and Sunday nonworking days.

Your team could work a four-day work week with team members unavailable Friday through Sunday or you could have team members working every day of the week. Some companies consider Friday and Saturday non-working days and Sunday as the start of the work week. You can adjust the length of the work week based on your needs.
 

To set your work week

  1. On the navigation bar, select Settings > Account Settings. 
  2. On the Account Settings page, scroll down to Time Tracking. 
  3. Enter details for your work week in these fields:
    • Work Hours in a Day 
    • Work Days in a Week 
    • Start of Work Week
  4. At the bottom of the Account Settings page, select Save. 

On the Schedule page, nonworking days appear as light gray vertical bands. Resource Management doesn’t include nonworking days (official holidays or weekends) in availability calculations.

Managing holidays 

Official holidays 

Official holidays occur at all locations and appear as nonworking days.

To add an official holiday

Before you begin

Part-time availability takes priority over official holidays. For example, if you work with a part-time employee whose schedule falls on an official holiday(s), the worker appears as available on the holiday. 

To make the part-time employee appear unavailable on an official holiday, remove their part-time availability schedule on that day.

  1. On the navigation bar, select Settings > Account Settings. 
  2. On the left menu, select Official Holidays. 
  3. Enter the details for the holiday, and then select Add. 

Regional holidays

For events that affect only certain locations, create a Leave Type (for example: Regional Holiday), and assign it as needed.

To create a regional holiday or leave type

  1. On the navigation bar, select Settings > Account Settings. 
  2. On the left menu, select Leave Types.
  3. Enter the details for the holiday/leave type, and then select Add. Once you add a new leave, it appears as an Assignment option. 

Workdays with leave aren’t automatically subtracted from the budget. Any time dedicated to Leave is considered available time.

To remove project assignments that overlap with regional holidays

You can’t undo the removal of overlapping assignments. Double-check your schedule before you make this change.

  1. Select the assignment, and then select Allocation.
  2. Select Remove overlapping assignments.