Track non-billable time

You can record hours without impacting the fee budget.

Who can use this?

Plans:

  • Resource Management

Permissions:

  • Resourcing Administrators
  • Portfolio Editors
  • Project Editors 

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Create a non-billable phase to track non-billable hours.

Resourcing Administrators, Portfolio Editors, and Project Editors can create non-billable hours.

  1. Open the project and select Project Settings in the top right.
  2. On the left of the Edit project information page, under Phases, select Add Phase.
  3. In the Phase Code field, enter "Non-billable."
  4. Under Bill Rates, select Set different bill rates for this phase.
  5. Update everyone’s bill rate to $0.
  6. On the bottom of the screen, select Save.

You can make the entire project non-billable. Apply the $0 bill rate to the whole project.