Explore the Smartsheet App for Android

As you use the Smartsheet app for Android, you’ll find that you can take advantage of many features from the full version of Smartsheet on a computer browser. Here are some tips for navigating the mobile application, as well as a list of Smartsheet features available in the mobile application.

In this article:

Find Commands and Navigate the App

Stay on Top of Tasks with Push Notifications

Receive push notifications on your device to make sure you're updated on sheet changes. You can view and take action on notifications in Notification Center. See Notification Center: Receive Alerts Directly Within Smartsheet for more information.

Quickly Find Items with Filters and Search

Tap the Filter icon in the upper-right corner of the screen to show only specific types of Smartsheet items.

quickly find items with filters

NOTE: The filter options available to you on the Search screen will be different from other screens.

Tap Search at the bottom of the screen to locate the sheet by typing its name.

search icon android

Switch Views to Visualize Your Data

With a sheet open, tap the View Switcher icon toward the upper-right corner of your screen and select a view to see your data in different ways.

switch views android

NOTE: Before you can see a sheet in Gantt View or Calendar View, the sheet must be set up to support those views using the computer browser application. More information on this is available in Working with Gantt Charts and Working with Calendars.

Each view has its own advantages:

  • List View—Displays information from the Primary column, best for when you want to quickly navigate the sheet.
  • Grid View—Displays all rows and columns for a complete view of the sheet.
  • Gantt View—Organizes tasks as bars in a Gantt chart.
  • Calendar View—Arranges tasks as events on a calendar.

Access More Actions

  • From your Home screen, long-press an item to access additional actions for that item (for example: favorite and share).

    long press sheet
  • Tap the Menu icon menu icon android to see further actions.

  • On a sheet, tap on a row number to get access to the Row actions menu.

    android row actions
  • Long-press on a specific cell in the sheet to get access to the Cell actions menu.

    Android cell actions
  • Tap the More icon​ more icon to see further actions.

Tap-and-Drag to Move Rows

While in Grid View, you can tap-and-drag from the row number on the left of a sheet to move the row.

move rows android

Tap Row Number to Leave Comments and Attach Files or Photos

While in Grid View, tap the row number to leave comments on, or attach files or photos to a row.

Android row actions


Scan Barcodes to Track and Find Inventory

Use the mobile app, as well as your mobile device’s camera, to add information to your sheet or search for information by scanning a barcode. To do this, tap the barcode iconbarcode icon while editing a cell on the Edit Row screen (after tapping any cell on a specific row), or from the search bar.

The following types of barcodes are supported in the Smartsheet for Android app:

EAN-13Data Matrix

Open Forms from the App

Keep the Smartsheet forms you use together and access them more quickly by opening them from the Smartsheet app for Android.

IMPORTANT: You must first install the Smartsheet app for Android on your device before you can open forms in the app.

When You're Shared to the Sheet

NOTE: If no forms have been created on the sheet, you won’t see the Forms option. You must first create a form with the computer browser version of Smartsheet. See Collect Information with a Form for instructions on how to build forms.

  1. Open the sheet and tap the Menu icon menu icon android in the upper-right corner of the screen.
  2. Select Forms and tap the form that you want to view.

    forms android sheet menu

Your form will be displayed in the application.

When You're Given a Link to a Form

When you tap a Smartsheet form link that you’ve received on your mobile device—for example, in an email message—you’ll have the option to open the form in the Smartsheet Android app.

when you're given a form link

If you open a Smartsheet form from the mobile app, you can access it later in the app’s Home tab and Recents tab.

Here are some best practices when using Smartsheet forms on your Android device:

  • Minimize the number of times you log out of the application. Logging out of the mobile application will clear the list of forms from the app’s Home screen.

  • Avoid pinning Smartsheet form links to your device’s home screen—doing this prevents the forms from being opened in the mobile application.

Restructure Your Sheet with a Permanent Sort

You can sort your sheet based on column data directly from the mobile app.

IMPORTANT: Sorting your sheet will permanently change its structure. There isn’t a way to undo a sort once it’s been applied.

Quick Sort from a Single Column

NOTE: Sorting is only available to the sheet Owner and people with Admin-level sharing permissions.

  1. Tap a column name to open the Column toolbar and choose a sorting option (ascending or descending).
  2. You’ll see a message explaining that sorting is a permanent action (which cannot be undone). Tap Confirm to apply the sort.

Sort based on Multiple Columns

NOTE: Sorting is only available to the sheet Owner and people with Admin-level sharing permissions.

  1. Select the Menu icon from the upper-right corner of the screen and choose Sort.
    sort menu icon
  2. By default, the Primary column in the sheet is added as a column to sort in ascending order.
  3. Select the Add button sort add button to include more columns to sort.

    A list of sort options (Ascending and Descending) and column names in the sheet appears.
  4. Tap a column name and choose ascending or descending to add a sort criterion.

TIP: In the sort menu, long-press a sort criterion to rearrange the order in which the columns are sorted.

Share Your Smartsheet Items to Boost Collaboration

With a sheet, report, or dashboard open:

  1. Tap the Menu icon menu icon android in the upper-right corner of the screen and tap Share.
  2. Select the + button in the upper-right corner of the screen. 
  3. In the Share with field, type the email addresses of the people that you want to grant access and choose the level of sharing permissions that you want to grant them. More information on different sharing permissions in Smartsheet can be found in the Sharing Permission Levels help article.

NOTE: At the time of sharing, if a sheet, report, or dashboard exists in a Workspace, you’ll be prompted to choose between sharing the sheet or sharing all Smartsheet items in the workspace.

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