Smartsheet Mobile App: Capture information from anywhere

Open the form with the link

When you tap a Smartsheet form link on your mobile device, you land on the app. If you don't have it installed, you may be prompted to download it.

If you open a Smartsheet form from the mobile app, you can access it later from the Home or Recents screen in the Smartsheet mobile app.

Keep in mind:

• Minimize the number of times you log out of the app. Logging out of the Smartsheet mobile app clears the list of draft forms and forms from the app’s Home screen.
• Avoid pinning Smartsheet form links to your device’s Home screen to prevent the forms from opening in the mobile app.

Open forms from a sheet

If a sheet has no associated forms, you don’t see the Forms option in the mobile app. First, create and edit a form on a sheet with the desktop version of Smartsheet.

To access an existing form: 

1. Open the sheet. 
2. In the upper-right corner of the screen, tap the  Brandfolder Image three-dot menu to expand the option menu.
3. Select Forms and choose the form you want to view.

Progressive form save 

When you fill out a form, you can easily switch to other sections of the app or even open different apps, as Smartsheet automatically saves a draft of your form. This allows you to return to it later without losing any of your progress.

The draft version with the timestamp indicating when it was last saved is in the Recent tab. You can use the Reset Form button next to the Submit button to clear all the entered data and start from scratch. 

Take pictures and upload them

If you have editor-level or higher access on a sheet, or if you’re filling out a form with a File Upload field, you can take a picture or upload attachments directly to your sheet, row, or form submission.

After you select the files to upload, you see the file confirmation screen. Select the Menu button next to any image file in the list to rename, delete, or edit the attachment. Then, select Edit from the menu to crop, rotate, or mark the image.

Scan barcodes 

Use the mobile app and the camera on your mobile device to add information to your sheet/form or to search for information by scanning a barcode.

You can scan barcodes to add data or search for existing data:

• To add barcode information to a cell: Tap the barcode Brandfolder Image that appears in the toolbar when you select a cell or above the keyboard when you're editing it.
• To add barcode information from a form: Tap the barcode   Brandfolder Image located above the keyboard while editing a form field.
• To search Smartsheet with a barcode: Tap the barcode  Brandfolder Image in the Search bar.

You can only scan a barcode in Text/Number fields.

The Smartsheet app supports the following barcode types:

Add a link to your GPS location

1. Select the cell or form field where you want to add the link to your location:
   • To add to a cell: Tap the location  Brandfolder Image  icon that appears in the toolbar when you select a cell or above the keyboard when you're editing it. This allows the Smartsheet app to find your current location.
   • To add to a form field:  Tap the location  Brandfolder Image  icon located above the keyboard while editing a form field.
2. Adjust the pin on the map as needed, and tap Select.

After following the steps, the link to the selected location is added to the cell or form field. The link appears as the location's latitude and longitude. 

You can only add a link to a location in Text/Number cells and form fields.