Licensed user details in Legacy Collaborator Model

Licensed user details

The number of licensed users available to your plan varies by plan type. Look at our Pricing page for more information about plan type user minimums and maximums.

• Any System Admin can assign licenses in User Management.
• Any user participating in a 30-day trial is also considered a licensed user.

Licensed users can create, administer, or drive a process, program, or project in Smartsheet. You need a license to do the following:

• Create sheets and templates (the number of sheets that you can create depends on your plan type)
• Create and manage reports
• Create workspaces
• Publish sheets, reports, and dashboards
• Insert and delete columns*
• Change column properties*
• Hide/unhide columns*
• Create and modify forms*
• Lock/unlock columns and rows*
• Create and edit update requests, automated actions, and workflows
• Create sheet-level reminders and row reminders for other users
• Request backups of sheets
• Obtain Group Admin access on an Enterprise or Business plan
• View the activity log
• Create, delete, and edit shared filters*
• Create conditional formatting rules
• Send rows
• Edit project settings

* These activities require Owner- or Admin-level sharing permissions to the sheet.

See the sharing permissions table for more information.