External Contributors

The External Contributor user role is an invitation to a single Content Automation project.

External Contributors permissions expire 14 days after you add them to the project. However, you can re-add them again if required. 

As an External Contributor, the user can:

• See all Documents in the Project you have invited them to
• Edit documents that have been approved or are unapproved
• They will not be able to edit documents that are pending approval
• They can edit or comment on the documents, the same as an Author can
• They can duplicate Documents, but they cannot delete documents or the project

Example uses:

• You can invite non-users such as freelance writers, content, or PR agencies and allow them to view, edit, and export your project, 
• You can invite an existing user who isn't on your team to view your project without having to get them added to your team.

Invite an External Contributor 

1. From inside your project, select Settings.
2. On the Settings page, in the External Contributors section, add emails for the users you want to invite. 

Once you have set up your external contributor, their name appears in the list view, which also displays their status, who invited them, and what permissions they have.
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Edit settings for External Contributors

Once you have added the users, select the gear icon to edit what they can and can't do. By default, both options will be turned off, but if you want to allow this particular contributor to export, you must toggle this on. If you only want your contributor to access certain documents in your project, toggle the second toggle and then select which documents you wish for them to be able to edit.

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