Applies to

Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

Bulk action toolbar

You can take action on groups of assets using the bulk action toolbar. 

PLANS

  • Brandfolder

For more information about plan types and included capabilities, see the Smartsheet Plans page.

The bulk action toolbar appears across the bottom of the screen when you have one or more assets selected. The options that appear on the bulk toolbar depend on your permission level and plan level. 

bulk action toolbar with four images selected
Feature Description OwnerAdminCollaboratorGuest

# Selected

 

This shows the number of assets you have selected. Be sure to pay attention to this before taking bulk actions. 

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Select: All Visible, None

 

If you select All Visible, then all assets in open sections shown on the page are selected. If a section has multiple pages of assets, only the assets visible on the open page will be selected.

If you select None, all selected assets are immediately unselected. 

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Approve/Unapprove

 

Approve/unapprove assets as needed. Learn more about custom workflows and approvals. 

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Schedule Availability

 

Set an availability or expiration date as needed. Learn more about asset availability. 

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Mark as View Only

 

Make assets view only, restricting downloads on specific assets. Learn more about view only assets.

*This feature is only available for Enterprise plans. 

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Move

 

Move assets to another section or Brandfolder in your Organization.  You need to be an Owner or Admin in both Brandfolders to move assets between Brandfolders. 

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Delete

 

Delete assets and their attachments from the Brandfolder. If you accidentally delete an asset, you can recover the deleted asset. 

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Merge

 

Use merge to house all asset attachments in one asset container. Use the drop down menu to decide which asset comes first. Learn more about merging assets. 

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Add to

 

Add the selected assets to a Collection, Workspace, Board, Label, or Sharelink.

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** Guest users can add to Boards and Sharelinks.

Share

 

Use Share to create a Sharelink with the selected assets. Name the Sharelink and select the applicable settings. You can configure more settings for the share link in Bulk Management. 

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Download

 

Download the selected assets as ZIP file or CSV. Or you can select Advanced Options to configure additional download settings. Learn more about advanced download options. 

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