Work with multiple people on a sheet at the same time

Stay aware when multiple people collaborate on the same sheet simultaneously. 

Who can use this?

Plans:

  • Pro
  • Business
  • Enterprise

Permissions:

  • Viewer
  • Editor
  • Admin
  • Owner

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

What you can see when collaborating on the same sheet

  • Active faces. Images or icons appear next to the Share button to alert you that others are viewing or working on the sheet. Hover over the image or icon to see more information.
    Active Faces images or icons next to share button

  • Pop-up messages. Messages appear at the top of your window when you open a sheet someone else is viewing or working on. The same happens if a collaborator opens a sheet you're using.

    When you see the pop-up message alerting you that another collaborator has saved changes to the sheet, Save any changes you’ve made. 

    To do so, select File > Refresh to see any saved changes.

  • Highlight Changes. This feature applies a background color to cells that have changed. Use it to see what others changed in a sheet.
Highlight changes in toolbar

What happens when two people change information in the same cell?

When two people change information in the same cell roughly simultaneously, the cell displays the last saved change. To view changes, right-click the cell (Ctrl+click on a Mac) and select View Cell History.