Asset history log

Basic asset history

Asset history and general information is listed beneath the preview of the asset when you first open the asset module. Here, you can find

• Date asset was created
• User that created asset
• Date asset was last updated
• Date asset will be published (if asset availability is enabled)
• Date asset was expired (if asset availability is enabled)
• User that approved asset (if approvals are enabled)

Access the asset history log

Users can access the asset history log in two ways. 

1. Select View recent updates in the asset module.
2. Navigate to the asset modal > Workflow > Asset > Asset history.

Information shown in the asset history log

The information in this log includes updates made to the individual asset. Any changes made at the Organization or Brandfolder level will not be reflected.

Some examples of updates include changing asset data such as tags, descriptions, custom field values, and comments, updating a version, adding an attachment, adding an individual asset watermark, etc. The log is displays chronologically and contains up to 180 days of data. After 180 days, the data is unavailable.

The asset history log distinguishes between creation and deletion when referring to an asset or an attachment. For all other updates, such as tags, comments, descriptions, etc., the asset history log does not distinguish between creating, editing, or deleting for the update. For example, an update that reads Tags means a tag was created, deleted, or edited on the asset.  

There are five columns of information contained in the log: 

• Update: The generic update that occurred to the asset
  • Ex: Tags, Description, Comment, Section, Collections

• Source: The agent or method by which the update was made.
  • Ex. Brandfolder UI, CSV Metasheets, Auto-Tagging, Asset Automations
  • NOTE: If an update comes from a third-party integration without a source field, APIv4 will display as a placeholder.

• User: The actor, person, or system that initiated the change.
  • Ex. User’s email
  • NOTE: The user information displays as a hyphen “-” if the update was made from an agent with unavailable information, such as a third-party integration or automation. This is expected and intended behavior.

• Date: The localized date the update took place.
• Time: The localized time the update took place.